Academic Records Assistant

The Southern Baptist Theological Seminary•Louisville, KY

3d•Onsite

About The Position

The Academic Records Assistant position provides administrative support to the Registrar’s Office, assisting with day-to-day operations and student services. Responsibilities include responding to phone and email inquiries, assisting students with academic records questions, overseeing the transfer credit process, and evaluating undergraduate and graduate transfer credit as needed. This role also coordinates all of the administrative functions related to institutional graduation events.

Requirements

An undergraduate degree.
Previous office administrative experience.
Experience in higher education administration desired.

Responsibilities

Process Course Change Forms
Process independent studies
Process Repeated Course Forms
Process course drops as needed
Register students for Waitlisted courses
Process transfer credits and evaluations for prospective and current students.
Maintain the Transfer Evaluation System database as needed
Enter approved transfer credit into student records
Manage daily outgoing transcript fulfillment.
Process incoming transcript requests as needed
Manage data updates and student record changes, including: Admission to Registration data transfers, Changes to degree program, Changes to student location, Course withdrawals, Student withdrawals, Grade updates, Name changes and personal information, Religion code changes, Miscellaneous charges as needed
Process official documentation requests, including: Enrollment and degree verifications, Loan deferment forms, Apostille/Verifications
Generate and distribute reports as requested, including: Faculty meeting materials, Monthly and ad-hoc reporting needs
Open, sort, and distribute incoming mail to appropriate personnel
Assist in the coordination of graduate and staff involvement in the spring and fall graduation ceremonies for both Southern Seminary and Boyce College, working closely with other offices on campus
Performs other duties as may be assigned.