Academic Program Coordinator

The University of Texas at Austin•Austin, UT

1d•Onsite

About The Position

Dell Medical School is seeking an Academic Program Coordinator. This position has an end date of 08/31/27, renewable based upon availability of funding, work performance, and progress toward goals. The Academic Program Coordinator is responsible for overseeing and managing educational programs within the healthcare system. This role involves developing program curricula, coordinating with faculty and medical students, and ensuring the program meets educational goals and standards. The coordinator ensures compliance with educational standards and regulations, manages budgets, and organizes educational events.

Requirements

Requires a Bachelor's Degree in Education, Business Administration, or a related field.
Minimum of 3 years of relevant experience in an educational or administrative setting.
Relevant education and experience may be substituted as appropriate.
Skilled in developing detailed plans and organizing resources effectively.
Skilled in building and maintaining positive relationships with medical students, faculty, and staff.
Providing medical student support, collaborating with faculty, resolving conflicts.
Skilled in conveying information clearly and effectively in both written and verbal forms.
Preparing reports, conducting workshops, communicating program updates.
Skilled in identifying issues and developing effective solutions.
Addressing medical student concerns, improving program processes, managing budget constraints.
Maintaining program records, preparing detailed reports, monitoring compliance.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Complete the federal Employment Eligibility Verification I-9 form.
Present acceptable and original documents to prove identity and authorization to work in the United States.
Respond to application questions presented to upload any additional Required Materials.

Nice To Haves

Bilingual in Spanish

Responsibilities

Develops and implements academic program plans, curricula, and schedules.
Coordinates with faculty to align program objectives with educational goals.
Contribute to continuous quality improvement initiatives that enhance the educational experience and prepare students for residency training.
Provides academic administrative support to medical students, fostering their professional growth and development into compassionate, competent physicians.
Monitors medical student progress and addresses any concerns or problems.
Manages program budgets and resources effectively.
Prepares reports on program activities, progress, and status.
Maintains program records and documentation.
Coordinates with faculty physicians to ensure smooth program delivery.
Liaises with psychiatry residents, psychiatry fellows, and faculty physicians for didactics and evaluations.
Plans and organizes educational events, workshops, and seminars.
Coordinates logistics for program-related events.
Communicates regularly with medical students, faculty, and administrators.
Other duties as identified by department
Participates in strategic planning and program evaluation.
Manages special projects as assigned.
Provides backup support for other administrative roles as needed.
Adheres to internal controls and reporting structure.
Performs related duties as required.