Academic Program Coordinator

The University of Texas at Austin • Austin, TX

7d • Onsite

About The Position

The Academic Program Coordinator provides administrative support for the School of Civic Leadership's undergraduate academic programs. Reporting to the Associate Director of Academic Affairs, the position maintains academic records, tracks deadlines, prepares routine communications and reports, and supports course scheduling, study abroad, internships, honors theses, assessments, and academic processes.

Requirements

• Bachelor’s degree in a related field.
• Two years’ experience in related position/field
• Demonstrated experience working on projects with multiple stakeholders in a professional setting
• Strong interpersonal skills including an interest in supporting student success
• Strong organizational skills with ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills, including experience preparing summaries, reports, and documentation.
• Familiarity with MS Office and Adobe.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Demonstrated experience with UT System business policies and procedures.
• Demonstrated experience with UT curriculum management systems.
• Demonstrated experience coordinating events or projects involving multiple stakeholders.
• Demonstrated ability to produce and format professional documents, including PDF creation and editing.
• Demonstrated ability to manage multiple concurrent projects with competing deadlines.

Responsibilities

• Collect and enter approved course, instructor, room, and scheduling information; maintain Class Manager, Course Schedule, and related trackers.
• Coordinate routine submissions for FaSET, final exams, final grades, catalog updates, room scheduling, and HB 2504 requirements.
• Maintain records, distribute approved updates, and flag missing or inconsistent information for review.
• Assist in the preparation of materials for program proposals, course scheduling, and student registration.
• Initiate submission for appropriate approvals.
• Maintain timelines, participant records, and routine communications; coordinate approved recruitment information with advisors and communications staff.
• Assist in the coordination of internship applications, assist in the coordination of internship placements and enrollment.
• Regularly update employers, student, and placement records.
• Partner with SCL Career success team to compile and communicate outcome data.
• Update program guides, forms, calendars, and participant records and track student and faculty deadlines.
• Coordinate thesis and other related event logistics and collect faculty and student feedback for program review.
• Collect, verify, and organize program data for assessments and recurring reports.
• Prepare draft summaries and maintain assessment files and submission records using established templates.
• Maintain policy resources and confidential appeal records; confirm receipt of required materials and track reviews.
• Prepare routine correspondence and refer policy interpretation and decisions to the appropriate administrator or committee.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level