Academic Personnel Specialist

Arizona State University

1d • $55,000 - $65,000

About The Position

The School of Integrated Engineering (SIE) within the Ira A. Fulton Schools of Engineering at Arizona State University is seeking a highly motivated, proactive Academic Personnel Specialist to join our team. The ideal candidate is a strong problem-solver who embraces continuous learning, thrives in a fast-paced and evolving environment, and values collaboration while supporting a dynamic academic community. We are looking for someone entrepreneurial in spirit, with a sense of adventure and a willingness to build, refine, and improve processes in a growing school. This role is ideal for a candidate who is energized by new challenges and excited to help shape and strengthen our academic operations.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Experience with faculty personnel actions (promotion and tenure, expedited reviews, probationary reviews, post-tenure reviews, promotion process for fixed term, instruction and research faculty, sabbatical leaves.
• Experience with the faculty recruitment process.
• Experience with using Interfolio products and implementation.
• Demonstrated knowledge of standard office and administrative practices.
• Experience in interpretating policies and procedures.
• Experience composing correspondence requiring judgement, originality and knowledge of issues involved.
• Experience in higher education.
• Experience managing calendar of high-level executives.
• Experience using a financial system, human resource management system, and reporting system in a higher education environment (Workday preferred).
• Demonstrated knowledge of travel policies (Concur preferred).
• Skill in coordinating activities and establishing priorities.
• Experience working in a fast-paced environment.
• Experience with Microsoft Office (Word and Outlook).
• Advanced knowledge of Microsoft Office Excel.

Responsibilities

• Provide high-level administrative support to the Director, including calendar management, meeting coordination, travel, and special projects.
• Manage faculty academic personnel actions across university systems, including appointments, leaves, evaluations, and promotion and tenure processes.
• Coordinate faculty recruitment activities, including posting positions, supporting search committees, scheduling interviews and onboarding (logistics).
• Administer academic appointment and personnel systems (Workday, Interfolio, ASU Vita, Review, Promotion and Tenure).
• Serve as primary contact for hiring and onboarding graduate assistants, associates, and student employees.
• Support payroll and position management, including timekeeping, payroll reconciliation, and funding allocations.
• Manage unit purchasing, pCard transactions, budget reconciliations, and financial documentation in accordance with university policies.
• Coordinate unit events, communications, and maintain faculty/staff directories.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level