Academic Personnel Coordinator

Arizona State University•Tempe, AZ

2d•Onsite

About The Position

The Ira A. Fulton Schools of Engineering at Arizona State University is seeking a detail-oriented and collaborative Academic Personnel Coordinator for a new position within the Engineering Dean’s Office. This role offers a unique opportunity to work at the center of college-level academic operations, supporting faculty personnel processes across one of the largest engineering schools in the nation. Reporting to the Assistant Director of Academic Personnel, this position plays a key role in coordinating and supporting academic personnel actions including promotion and tenure, career-track promotions, probationary and multi-year reviews, sabbaticals, and annual evaluations. The role ensures accuracy, compliance, and consistency across all stages of review while serving as a critical connector between academic units and the Dean’s Office. As part of the Faculty Administration team in the Engineering Dean’s Office, this position provides high visibility into college-wide academic decision-making processes and offers strong opportunities for professional growth in academic personnel administration, operations leadership, and higher education administration.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience supporting or coordinating faculty or academic personnel processes in a higher education environment.
Demonstrated ability to manage complex, deadline-driven workflows with a high degree of accuracy and attention to detail.
Working knowledge of academic personnel policies, faculty governance structures, and university review processes.
Strong communication skills with experience collaborating across academic units, administrators, and leadership stakeholders.
Experience identifying process gaps and contributing to improvements through documentation, standardization, or workflow refinement.
Proficiency with Microsoft Office Suite and familiarity with academic personnel systems (e.g., Interfolio or similar platforms).
Strong analytical and organizational skills with the ability to manage competing priorities in a fast-paced environment.
Demonstrated professionalism, discretion, and ability to work effectively with confidential information.

Responsibilities

Coordinate and monitor academic personnel actions at the college level to ensure timely, accurate progression through all review stages.
Review personnel cases for completeness, accuracy, and policy compliance prior to submission to senior leadership or the Provost’s Office.
Apply and interpret university, college, and governance policies to support consistent and equitable personnel processes.
Serve as a primary liaison between academic units and the Dean’s Office, supporting communication and resolving procedural questions.
Track multiple concurrent review cycles, proactively identifying risks and ensuring deadlines are met.
Develop, maintain, and improve standardized documentation, tracking tools, and workflow resources to support operational excellence.
Exercise sound judgment and discretion in managing confidential and sensitive personnel information.