Academic Operations Manager

Coney Island Prep • Brooklyn, NY

4d • $80,000 - $85,000

About The Position

As an Academic Operations Manager (AOM), your investment in student and teacher success is what drives your motivation. You’re able to partner with educators to clearly interpret academic data, you build systems for yourself and fellow staff, and you’re poised to tackle tech issues from Chromebooks to classroom projectors. Playing with data and numbers is fun and you understand the impact of data assessments and how it relates to scholar academic achievement. You’re consistently curious about how your work supports the classroom and it’s not uncommon for you to celebrate your successes while also identifying areas for improving in your approach. The AOM will be hired by and report to the Director of Operations.

Requirements

• Passion for education and a dedication to Coney Island Prep’s mission, beliefs, and values and its commitment to anti-racism
• Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice
• Proven organizational, oral, and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines
• The ability to iterate on a system or process and consistently examine ways to improve based on historical data
• Self-reflective and open to frequent feedback, with the ambition and desire to grow and develop; desire to develop as a leader
• A positive, solutions-oriented attitude and drive for excellence
• Professional demeanor and interpersonal skills to foster relationships with vendors, staff, scholars and their families while demonstrating value towards diversity and inclusivity
• Cultural competencies to work in low-income communities and a willingness to examine your beliefs and biases across lines of difference
• Flexibility and open to being interrupted and getting back on task in a highly reactive role
• Ability to prioritize appropriately, with a demonstrated ability to distinguish between the urgent and the important
• Attention to detail
• Eagerness to work collaboratively as part of a team
• Ability to take on physical tasks such as moving boxes, packages, and rearranging furniture
• Analytical skills for reporting on academic data to support school leaders in making programmatic decisions
• At least 2 years of operational/analytic work experience
• Strong experience with Excel
• Bachelor’s degree required

Nice To Haves

• charter school experience a plus
• Spanish, Cantonese, or Russian proficiency a plus

Responsibilities

• Oversee creation and distribution of all student, parent and staff-facing academic reports
• Collaborate with and create weekly analytical reports for Principals, Vice Principals, Deans of Students, the Director of Data and other staff around academic and behavioral data
• Create ad hoc academic reports and/or data to support the Leadership Team
• Support the academic program by analyzing curriculum purchasing needs and ordering as necessary
• Coordinate the production and distribution of report cards and the facilitation of parent teacher conferences once a quarter
• Help create testing schedules both for traditional and altered school days
• Serve as the on-site testing coordinator for all high-stakes testing
• Coordinate, administer and ensure compliance of all internal and external testing
• Support with training staff on testing policies and procedures
• Read and internalize administration manuals for all high stakes testing
• Oversee all student information systems to ensure academic school data is current and accurate
• Train and support all staff in using student information systems to make their work better and easier
• Maintain student technology hardware and sign-out systems to ensure all staff have easy access to iPads, Chromebooks, etc. when needed
• Maintain classroom and shared-space technology (projectors, copiers, etc.) to make teaching better and easier for all staff
• Serve as the primary point of contact for staff and student technology support, maintenance, and troubleshooting
• Serve as a secondary operational leader to the Director of Operations
• Contribute to creating a welcome main office environment for families by providing top notch customer service
• Respond urgently and in-the-moment to support academic programming and student needs
• Help oversee and execute whole-school systems including arrival, lunch, dismissal, and transportation (specific duties will vary by campus)
• Assist teammates in planning and executing all student and family events, including family conferences, field trips, high-stakes testing etc.
• Support with all scholar health needs
• Manage school calendars
• Flexibility to work evenings and weekends as needed
• Additional support at the request of the Director of Operations

Benefits

• Employees at Coney Island Prep are provided with salaries that are highly competitive, set through a lens of equity, and based on an individual’s skills and experiences relevant to the role.
• As a regular full time employee of Coney Island Prep, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
• Staff are provided with a MacBook Air and access to all the necessary technology and resources needed to succeed in their role.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager