Academic Operations Assistant
About The Position
We are seeking a detail-oriented and reliable Part-Time Academic Operations Assistant to support the day-to-day academic and administrative processes of the Year One Foundation Program (YOFP) and will be required to be detail-oriented and reliable. This role is central to ensuring accuracy, efficiency, and smooth delivery of academic operations. The Academic Operations Assistant will support foundational data preparation, academic monitoring, course registration and coordination, and related operational tasks. This is an ideal role for a candidate who is highly organised, proficient in data management, and comfortable working within structured academic systems. Kaplan International Pathways has equity, diversity, and inclusion as core values. We welcome applications from suitable candidates whatever their background, and especially from women and those who identify as Indigenous and minority ethnic who are underrepresented in our workforce at this level.
Requirements
- Strong attention to detail with a commitment to accuracy and data integrity
- Advanced proficiency in Microsoft Excel (including formulas, filtering, sorting; pivot tables preferred)
- Comfortable working with structured academic records and large data sets
- Strong organizational, time management, and problem-solving skills
- Ability to handle confidential student information with discretion
- Excellent teamworking and professional communication skills
- Must be authorized to work in Canada
Nice To Haves
- Basic programming or scripting skills (e.g., Python, R, VBA, or SQL) are considered an asset, particularly for automating data handling, reporting, or academic tracking tasks
- Experience in data management, academic administration, or operational support preferred
Responsibilities
- Academic Data Preparation & Reporting
- Prepare, clean, and maintain foundational academic data
- Support term-level academic tracking and reporting
- Compile and summarize attendance records
- Maintain and update student gradebooks accurately
- Prepare structured tables, reports, and dashboards for internal and faculty use (Excel-based)
- Academic Monitoring Support
- Conduct routine academic checks, including enrollment verification, GPA tracking, and course load reviews
- Identify missing records, inconsistencies, errors and flag issues promptly
- Support early alert processes for students at academic risk
- Assist with cohort-level reporting and progress monitoring
- Registration & Course Coordination
- Course registrations
- Prepare registration-related data summaries and documentation
- Support program progression tracking and maintain accurate records of student academic standing
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
