Academic HR Specialist

Texas A&M•Stephenville, TX

5d•Hybrid

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Academic HR Specialist in the Division of Human Resources. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further. At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. Important Immigration Information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. The Academic HR Specialist serves as an Academic Human Resources operational specialist for faculty and academic employment matters. Under general supervision, this position administers and coordinates complex faculty employment processes including personnel actions, adjunct hiring, faculty appointments, compensation transactions, academic employment compliance, external employment reviews, faculty separations, and related HRIS activities. This position functions as part of a central review and processing authority for Academic Human Resources transactions and serves as a liaison among Academic Affairs, Division of Health Sciences, colleges, departments, Payroll, Budget, Faculty Affairs, and executive leadership. The incumbent ensures compliance with Texas A&M System regulations, university policies, state and federal laws, accreditation requirements, and established academic personnel practices while maintaining the integrity of faculty employment data and personnel records. The position provides consultation and guidance to department administrative assistants/coordinators, department heads, deans, and university leadership regarding faculty employment actions, compensation administration, academic staffing processes, Workday transactions, and employment compliance matters.

Requirements

Bachelor's degree in applicable field or equivalent combination of education and experience.
Six years of related experience.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.

Responsibilities

Coordinates the creation, posting, and processing of actions in Workday by connecting with and training administrative personnel.
Supervises the support and assistance of employees and managers in staffing and/or payroll related functions (data changes).
May coordinate complex academic affairs staffing functions including position reclassifications and promotion to support the Tenure & Promotion process.
Develops, implements, evaluates, and reviews faculty staffing related processes in accordance with internal and external regulatory requirements, best practices, and university needs.
Oversees the maintenance of faculty personnel records and ensures the accuracy of files and compliance with applicable Texas A&M University System rules/regulations, Texas Higher Education Coordinating Board rules/regulations, office processes, state and federal laws and regulations and other external constituencies.
Oversees the auditing of Workday actions.
Investigates complex faculty staffing and/or payroll errors and works with stakeholders on identifying appropriate corrective action.
Develops and analyzes complex staffing reports, summaries, reviews, and related documents.
Audits staffing and/or payroll documents as necessary.
Assists with communication responsibilities associated with the Division.
Prepares correspondence and communications for internal and external contacts.
Assists in the drafting of procedures and policies for administrative review.
Assists in coordinating the review of policies, rules, and procedures for the university community.
Provides expertise to supervisors and employees with faculty staffing questions.
Partners with managers to understand the department's current and future staffing challenges and identifies needs and opportunities for improvement.
Prepares documents for workshops and presentations.
Provides guidance to departments regarding academic hiring/staffing practices, compliance, laws, regulations, and ethics.
Assists in creating formal and informal messages as appropriate for intended audiences.
Effectively communicates academic affairs processes, practices, and policies to employees.
Works with international services, faculty affairs, student employment, graduate professional school, research, and tax on complex questions and results.
Oversees and serves as a liaison in employment matters.
Maintains knowledge of federal, state, and university rules, regulations, and standard administrative procedures that govern employment.
Prepares complex academic affairs reports.
Presents reports to leadership and management, if applicable.
Oversees studies regarding faculty staffing needs and problems and recommends actions.
Oversees the collection and dissemination of survey results.
May coordinate the planning and logistical support for events and programs.
May serve as a resource for other departments, colleges, and/or divisions on faculty staffing functions and staff staffing functions for positions in academic divisions.
May cross train on specialized Academic HR processes in an assigned area, such as classification and compensation, immigration, onboarding, payroll, performance evaluation/management as it pertains to Tarleton State University statement of expectations (SOEs), and recruitment.
Collaborates with other Human Resources staff on updates to process, services, and programs.
Attends human resources trainings and/or informational meetings.
Performs other duties as assigned