Academic HR Manager - Department of Medicine

University of Washington Medical Center•Seattle, WA

1d•$81,204 - $106,140

About The Position

The Department of Medicine is hiring a full-time Academic HR Manager to direct and oversee faculty and academic personnel employment programs in assigned divisions. Reporting to the Academic HR Manager, this position manages and strategically plans faculty and medical staff appointments, reappointments, promotions, compliance requirements, annual reviews, evaluations, onboarding, and separations. The role uses discretion, independent judgment, decision-making, problem-solving, flexibility, and collaboration, and is accountable for employment program and process results. The manager serves as the primary point of contact between assigned divisions and the Department Academic HR team. The position oversees promotion and appointment processes, medical staff credentialing and practice plan appointments, faculty review processes, and program operations. It partners with division leaders, faculty, administrative staff, and external clinical and academic organizations, including Fred Hutchinson Cancer Center, Veterans Affairs Puget Sound, Seattle Children’s, UW Physicians, and other practice locations. The position also resolves complex or ambiguous HR questions, develops process guides and tracking tools, and leads ongoing process improvement. It undertakes special projects, keeps current with policy developments, and participates in relevant professional activities and training. This is a regular, 100% FTE, first-shift position. The listed annual pay range is $81,204 to $106,140. The posting refers applicants to the UW benefits website for benefits information but does not specify individual benefits.

Requirements

Bachelor’s degree in Business Administration, Communications, Higher Education, or a related field, and at least 3 years of progressively responsible experience in human resources or a related field at a diverse, complex, multifaceted organization; equivalent education and/or experience may substitute, except where legal requirements apply.
Demonstrated dedication to equity, diversity, and inclusion.
Thorough knowledge of Academic Human Resources policies, procedures, principles, and practices, or equivalent transferable experience in personnel and salary administration, recruitment, or program administration.
Solutions-oriented approach, with strong initiative and follow-through.
Ability to prioritize and manage high volumes of work, concurrent projects, and critical, time-sensitive deadlines with accuracy and attention to detail; flexibility and an open mindset.
Ability to exercise sound judgment, handle confidential information with tact, discretion, and diplomacy, and maintain strict confidentiality.
Excellent written and verbal communication, organizational, and interpersonal skills; ability to remain calm under pressure and communicate effectively at all organizational levels.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and other web-based programs.

Responsibilities

Advise divisions, administrators, appointment/merit/promotion committees, and faculty on promotion processes, timelines, criteria, required materials, and compliance with Faculty Code and departmental requirements.
Serve as the primary contact for assigned divisions with the Department Academic HR team; develop tracking systems and manage promotion materials, documentation quality control, deadlines, and faculty voting processes.
Manage faculty and academic personnel recruitment, search committees, appointments, and reappointments, from hiring plans and advertisements through hiring and relocation.
Interpret policies and advise division staff and faculty on recruitment and appointment requirements, resolve process difficulties, and coordinate with Department Academic HR on appointments and renewals.
Manage and coordinate medical staff credentialing and practice plan appointments so clinical faculty can provide services consistent with approved faculty appointments.
Oversee credentialing and medical staff appointment processes for clinical faculty and maintain knowledge of UW Physicians practice plans.
Partner with the Department Academic HR team, Division Heads, and faculty on Faculty Annual Conference processes and compliance with Faculty Code requirements and University deadlines.
Assist with faculty voting, tracking clinical peer and teaching evaluations, and maintaining faculty curricula vitae and biographical sketches for review materials.
Develop systems to track annual faculty reviews and provide guidance to Division Heads, administrators, and staff on preparing, scheduling, and documenting reviews.
Compose correspondence for Division Head signature for personnel actions, including endowed chair appointments.
Build and maintain working relationships with internal and external partners; provide direction and recommendations, serve as liaison, and exercise delegated authority and independent decision-making in assigned areas.
Research and resolve complex or ambiguous academic HR questions, escalating issues and involving relevant offices and partners as needed.
Identify and implement process improvements, develop efficiencies, and create guides and tools that document and support key processes.
Evaluate Academic HR program needs and initiate or refine systems as the program evolves; participate in process improvement initiatives across the Department, School, and University.
Plan and complete special projects independently or as part of a team.
Participate in professional activities, University training, Office of Academic Personnel Forums, and monthly HR Community of Practice meetings; perform additional duties as assigned.