Academic Events Coordinator

University of New Mexico•Albuquerque, NM

1d•$20 - $27•Hybrid

About The Position

The Office of the University Secretary (OUS) is seeking a motivated, team-oriented coordinator with a strong enthusiasm for event planning. As a member of the OUS team, the primary role of this position is to provide support to UNM’s formal academic ceremonies including university commencement, the campus-wide graduation ceremony for all students (spring and fall), First-Year Family Day (August), volunteer appreciation events, and informational fairs. The academic events coordinator will also support day-to-day administrative activities on behalf of the University Secretary, including support of faculty senate committee work. About the Office of the University Secretary OUS is the main source for continuity in faculty government, supporting the various aspects of faculty leadership including Faculty Senate, Academic Freedom and Tenure Committee, and Committee on Governance as well as over 25 standing and ad hoc faculty senate committees. Additionally, OUS is responsible for primary academic events including the UNM Commencement ceremonies, held in the spring and fall of each year, and First-Year Family Day, held each August. The OUS staff work as a team to support the success of these events.

Requirements

Demonstrated experience with overseeing projects and/or events.
Demonstrated ability to maintain confidentiality and protect sensitive information.
Technical knowledge, using websites and databases to maintain departmental records and files for the office.
Strong customer service skills.
Verbal and written communication skills as demonstrated by cover letter.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Experience working in an academic environment.
Experience in purchasing and budget planning.
Experience with Microsoft Office Suite and Microsoft Teams.
Ability to multi-task and prioritize duties.
Project management expertise.
Experience working with or organizing volunteers.
Experience working with a diverse group of internal and external constituents to complete projects.

Responsibilities

Plan and coordinate activities and events.
Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external agencies for event planning and execution.
Organize and facilitate meetings, including scheduling meetings and taking meeting minutes and notes.
Composing and preparing written documentation and correspondence for the office; screening and evaluating incoming and outgoing correspondence and preparing responses, as appropriate.
Monitoring and coordinating accounting activities as appropriate and preparing internal reports for management; participating in budget planning and management, as required.
Gathering, entering, and/or updating data to maintain departmental records and databases and maintaining files and records for the office.
Assisting with project development and planning to ensure more efficient service and organization of the office.