Academic Department Coordinator (American Studies & Anthropology/Sociology)
About The Position
Amherst College invites applications for the Academic Department Coordinator position in the Department of American Studies and the Department of Anthropology and Sociology. This is a full-time (20 hours per week per department), academic-year position (48 weeks per year). The role provides comprehensive administrative support in all areas of operation for both departments, performing a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management.
Requirements
- High School diploma or equivalent
- 1 to 3 years of related experience
- Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
- Ability to take initiative, work independently, and work collaboratively
- Demonstrated a high level of attention to detail
- Sensitivity to issues of confidentiality
- Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
- Experience working collaboratively with a diverse community
- Successful completion of required reference and background checks
- An acceptable criminal offender records information (CORI) check
Nice To Haves
- Associate’s degree
- Three years or more of related experience at a higher education institution
- Experience working with Workday or other ERP software
Responsibilities
- Support the chairs and program faculty in both programs in carrying out programs’ business according to the academic calendar
- Coordinate and attend programs’ meetings, prepare relevant materials, and take meeting minutes, as appropriate
- Assist with the programs’ external reviews (including self-study)
- Coordinate programs’ annual prizes and fellowships for majors
- Update course information in the Course Catalog, CPI/EMS, and Workday
- Assist with course logistics, including course materials and field trips
- Assist students and faculty with majors’ records
- Assist with thesis and capstone logistics
- Communicate between the program and the registrar’s office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
- Outreach and coordination with faculty offering courses for the programs
- Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events
- Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
- Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
- Process purchase orders, invoices, and reimbursements
- Monitor budgets in collaboration with the programs’ chairs and director of academic finance
- Coordinate and maintain student employment and casual hiring
- Maintain programs’ website and electronic files
- Coordinate the schedules of and stock supplies (including printers) in common space(s)
- Serve as the liaison between the programs’ and diverse community of students, faculty, and staff across campus, Five College community, and the public
- Maintain a welcoming, inclusive, and respectful study and work environment
Benefits
- Comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
