Academic Affairs Administrator, Pardee School of Global Studies

Boston University•Boston, MA

2d•$62,525 - $82,000•Onsite

About The Position

The Academic Affairs Administrator works closely with the Associate Dean for Academic Affairs and the Senior Manager of Faculty Affairs, as well as with the School's Executive Director of Finance and Administration and the Student Services team to provide administrative and operational support for the Academic Affairs Office at the Pardee School of Global Studies. This position plays a central role in supporting the school's curriculum management, academic policy administration, and academic operations. The Academic Affairs Administrator also supports reporting and strategic planning related to course offerings, instructional resources, and academic operations.

Requirements

Works closely with the Associate Dean for Academic Affairs and the Senior Manager of Faculty Affairs
Works closely with the School's Executive Director of Finance and Administration and the Student Services team
Provide administrative and operational support for the Academic Affairs Office
Support the school's curriculum management, academic policy administration, and academic operations
Support reporting and strategic planning related to course offerings, instructional resources, and academic operations
Track and manage course submissions, approvals, and revisions through the appropriate university systems
Maintain and manage the school's database of course syllabi and curriculum documentation
Coordinate course scheduling and provide administrative support for curriculum planning processes
Develop expertise in Boston University HUB policies and provide guidance to the Associate Dean and Pardee faculty on HUB requirements, course approvals, and revisions
Coordinate BU's participation in the annual review of HUB courses, working with faculty to see that required materials are submitted for review
Support faculty in preparing HUB course proposals and revisions and assist in ensuring compliance with HUB policies
Monitor course enrollments to ensure compliance with school and university enrollment expectations
Coordinate course-related processes including waitlists, prerequisite requirements, and enrollment monitoring
Maintain responsibility for cyclical semester academic processes including course evaluations, midterm progress reporting, final exam coordination, and grade submission timelines
Maintain course evaluation records and prepare data when needed for faculty review, promotion, or tenure processes
Attend Pardee School Academic Affairs Committee meetings and assist in preparing course and program materials for review
Maintain and update the Pardee School's academic policies in coordination with the Associate Dean for Academic Affairs, ensuring alignment with Boston University policies and academic regulations
Develop and maintain documentation of Academic Affairs workflows, including curriculum approvals, HUB proposals, course administration, and related academic processes
Assist in creating internal guidance materials to help faculty and staff navigate academic policies and procedures
Support the preparation of Academic Affairs Committee agendas, materials, and documentation
Assist the Associate Dean with special projects related to curriculum development, academic policy, and academic administration initiatives
Develop and maintain reports for school leadership, including the Dean and Executive Director of Finance and Administration, on course offerings, enrollment patterns, and HUB course distribution
Identify trends, challenges, and opportunities related to curriculum planning, course demand, and instructional needs
Support leadership in projecting future course needs and identifying areas where curriculum adjustments or new course development may be required
Provide data and insights to support academic planning and strategic decision-making
Coordinate the Teaching Fellow (TF), Teaching Assistant (TA), and grader processes
Identify courses requiring teaching support based on enrollment and instructional needs
Support the recruitment and selection process for TFs, TAs, and Graders in coordination with the Associate Dean
Assign TFs, TAs, and teaching associates to discussion sections
Ensure budget approval for Teaching Fellow and grader appointments prior to hiring
Monitor course enrollment and instructional needs to identify courses requiring graders and coordinate administrative processing once students are identified
Develop clear workflows and documentation for TF and grader management to support consistency and operational efficiency
Develop and maintain a centralized faculty academic resources page within the school's website
Organize and publish key information for faculty related to academic policies, curriculum processes, and operational procedures
Ensure the resource page includes guidance on processes such as introducing new courses, HUB approvals, and curriculum procedures
Provide practical information on day-to-day administrative operations, including basic school processes and procedures
Support faculty onboarding by ensuring that key academic and operational resources are easily accessible

Responsibilities

Maintain oversight of the school's course inventory across relevant university databases and the course catalog; conduct periodic reviews and report findings to the Associate Dean.
Maintain and manage the school's database of course syllabi and curriculum documentation.
Coordinate course scheduling and provide administrative support for curriculum planning processes.
Develop expertise in Boston University HUB policies and provide guidance to the Associate Dean and Pardee faculty on HUB requirements, course approvals, and revisions.
Coordinate BU's participation in the annual review of HUB courses, working with faculty to see that required materials are submitted for review.
Support faculty in preparing HUB course proposals and revisions and assist in ensuring compliance with HUB policies.
Monitor course enrollments to ensure compliance with school and university enrollment expectations.
Work closely with Pardee Student Services to coordinate course-related processes including waitlists, prerequisite requirements, and enrollment monitoring.
Maintain responsibility for cyclical semester academic processes including course evaluations, midterm progress reporting, final exam coordination, and grade submission timelines.
Maintain course evaluation records and prepare data when needed for faculty review, promotion, or tenure processes.
Attend Pardee School Academic Affairs Committee meetings and assist in preparing course and program materials for review.
Maintain and update the Pardee School's academic policies in coordination with the Associate Dean for Academic Affairs, ensuring alignment with Boston University policies and academic regulations.
Develop and maintain documentation of Academic Affairs workflows, including curriculum approvals, HUB proposals, course administration, and related academic processes.
Assist in creating internal guidance materials to help faculty and staff navigate academic policies and procedures.
Support the preparation of Academic Affairs Committee agendas, materials, and documentation.
Assist the Associate Dean with special projects related to curriculum development, academic policy, and academic administration initiatives.
Develop and maintain reports for school leadership, including the Dean and Executive Director of Finance and Administration, on course offerings, enrollment patterns, and HUB course distribution.
Identify trends, challenges, and opportunities related to curriculum planning, course demand, and instructional needs.
Support leadership in projecting future course needs and identifying areas where curriculum adjustments or new course development may be required.
Provide data and insights to support academic planning and strategic decision-making.
Work closely with the Associate Dean for Academic Affairs and the Executive Director of Finance and Administration to coordinate the Teaching Fellow (TF), Teaching Assistant (TA), and grader processes.
Identify courses requiring teaching support based on enrollment and instructional needs.
Support the recruitment and selection process for TFs, TAs, and Graders in coordination with the Associate Dean.
In coordination with faculty and the Associate Dean, assign TFs, TAs, and teaching associates to discussion sections.
Work with the Executive Director and the Pardee Business Office to ensure budget approval for Teaching Fellow and grader appointments prior to hiring.
Monitor course enrollment and instructional needs to identify courses requiring graders and coordinate administrative processing once students are identified.
Develop clear workflows and documentation for TF and grader management to support consistency and operational efficiency.
Develop and maintain a centralized faculty academic resources page within the school's website.
Organize and publish key information for faculty related to academic policies, curriculum processes, and operational procedures.
Ensure the resource page includes guidance on processes such as introducing new courses, HUB approvals, and curriculum procedures.
Provide practical information on day-to-day administrative operations, including basic school processes and procedures.
Support faculty onboarding by ensuring that key academic and operational resources are easily accessible.