Academic Advisor

The University of Oklahoma•Norman, OK

41d

About The Position

Academic advising in The Christopher C. Gibbs College of Architecture is a student-centered, collaborative experience shaped by National Academic Advising Association (NACADA) core values. Advisors work closely with students to clarify degree requirements, connect them with campus and professional resources, and support thoughtful decision-making that nurtures both academic progress and personal growth. Advisors guide students in understanding degree requirements, exploring programs, and connecting with campus and professional resources. Our advising approach responds to the unique demands of design, technical, and planning disciplines - tailoring guidance to each student's evolving goals, from studio preparation to graduate study and licensure. At Gibbs College, advising is not a checklist, it's a meaningful partnership that enriches the student experience and cultivates long-term success. Gibbs College is looking for an Academic Advisor with a balance of social skills to develop meaningful connections with students, attention to detail to provide accurate information, an understanding of academic policies and procedures, and a commitment to creating a welcoming environment.

Requirements

Bachelor's degree.
Computer skills, including proficiency in navigating and maintaining databases
Detail oriented for accuracy of data and information
Highly organized and ability to handle multiple projects and deadlines
Ability to communicate well and build rapport quickly with students, faculty and staff
Ability to read and interpret policy as well as State and Federal regulations.
Strong organizational skills with attention to accuracy, data integrity, and confidentiality.
Professional demeanor with the ability to respond sensitively and effectively in challenging situations.

Responsibilities

Oversees student degree planning by recommending course sequencing and monitoring progress towards degree completion.
Operates within an extensive campus network of institutional resources designed to help students maximize their college experience.
Participates in the comprehensive onboarding Academic Advisor Training Program.
Conducts individual academic advising appointments for a designated caseload that addresses short-term scheduling and long-term degree planning.
Guides students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities.
Assesses the holistic needs of students, provides support, and refers to appropriate campus partners.
Develops a rapport of trust with assigned students.
Responds to communications via phone and email in a timely manner.
Manages administrative tasks associated with preparing and completing academic advising sessions.
Evaluates, updates, and securely maintains student and advising records
Processes academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions.
Reviews mid-term grade reports and follows college specific protocol to proactively address academic challenges.
Meets with students on Academic Probation/Reinstatement to develop their academic success plans.
Advises transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion.
Proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress
Conducts graduation checks and degree and minor clearances.
Participates in institutional retention and completion initiatives.
Meets with prospective students and assists with programming for college recruitment and orientation events.
Engages with the Academic Advising Community through monthly meetings and professional development opportunities
Serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.
Performs various duties as needed to successfully fulfill the function of the position.