Academic Advisor, Undergraduate Programs, CBA

Loyola Marymount University•Lewisboro, NY

3d•$71,100 - $88,900

About The Position

Responsible for development, implementation, updating, maintenance, and overall coordination of all facets of undergraduate studies for assigned students from entering freshman through junior year in the College of Business Administration (CBA) with special emphasis on the First Year Experience (FYE) advising and programming needs. Within the CBA, assist and support Director of Undergraduate Academic Advising in maintaining high quality undergraduate programs through timely supervision and advisement of CBA undergraduate students.

Requirements

Typically a Bachelor’s degree required.
Minimum two years’ experience in academic setting, preferably with advising students on curriculum.
Demonstrated knowledge in the areas of familiarity with undergraduate curriculum, evaluation of transcripts for transfer credit.
General knowledge of the workings of the College of Business Administration.
Must poses working knowledge of MS Word, Excel, and PowerPoint programs.
Must have the ability to take initiative and work independently with minimal supervision with the ability to analyze, prioritize, and handle multiple assignments.
Be able to comprehend academic programs and work effectively with a diverse group of individuals.
Perform administrative detail, with latitude for discretion and independent judgment requiring accuracy and speed.
Maintain confidences and confidential information.
Devise and adopt office procedures to changing rules and directions to specific situations.
Counsel students relative to their academic programs and in relationship to their career objective.
Ability to work with prospective and current students in a professional, helpful and effective manner in a high-volume, high-pressure environment.
Must thoroughly understand the On-Line Registrar Database System and be able to use the content of these databases and relate them to the student’s degree as well as tracking students’ study programs.
Ability to communicate, both orally and in writing, with students (and occasionally, their parents in compliance with the Buckley rules) faculty, and staff is essential.
Strong project planning and management skills, interpersonal skills, and willingness to be a team player, ability to interface with all CBA personnel, strong organizational skills, and the ability to be versatile are required attributes.

Nice To Haves

MBA or other advanced degree preferred.
Courses in educational counseling or educational administration recommended.
FYE programming a plus.
Familiarity with the Office of the Registrar functions or related area is desirable but not required.
Knowledge and ability to work using Banner and PROWL or other registration programs are preferred.

Responsibilities

Advise undergraduate CBA students throughout the academic year.
Implement and maintain academic advisement program for all assigned advisees.
Assist Director of Undergraduate Academic Advising in design/improvement of CBA undergraduate advisement process on continuous basis, working with other advisors to implement a fully integrated 4-year program experience.
Advise incoming and current students with respect to their class schedule during the semester and prior to the registration. Remove advisor’s hold and allow each student to register in recommended courses. Coordinate with the advising team to meet the need for evening advising and programming needs.
Review student’s schedule after registration is completed.
Counsel undergraduate students regarding academic requirements and deficiencies and recommend appropriate disciplinary actions.
Make recommendations to the Director of Undergraduate Academic Advising regarding prerequisites overrides on a case-by-case basis.
Assist advisees with various petitions and make recommendations to the Director of Undergraduate Academic Advising regarding course waivers, substitutions, and unit overload of student’s class schedules.
Prepare and maintain student files including hard copies of important documents.
Inform advisees regarding university policy relevant to Transfer Course Approval forms for students wishing to take courses at institutions other than LMU.
Make recommendation to the Director of Undergraduate Academic Advising with respect to all course oversubscription requests from students; process the overrides and inform the students of the ultimate decision.
Coordinate all functions and responsibilities with respect to special projects (such as AACSB accreditation documents).
Prepare reports as requested by the Director of Undergraduate Academic Advising.
Represent Undergraduate Programs and Student Engagement Office at various LMU events, including First Year Students Convocation, Preview Day, Open house and recruitment at Junior Colleges.
Assist faculty with questions/problems related to records of students, academic holds, course audits, and various other advisement related topics.
Perform other duties as needed and assist the Dean, Associate Dean and Director of Undergraduate Academic Advising with special projects.
Exhibit behavior that supports the mission, vision, and values of the university.
Promote an environment that supports diversity and inclusivity.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.