Academic Administrator

Rice University•Houston, TX

9h•Hybrid

About The Position

The Office of Undergraduate Research and Inquiry is seeking a dynamic, skilled administrator to support the operations of an office focused on delivering high quality undergraduate education. Primary responsibilities include support for daily operations, human resources, budget and finance, and event planning and implementation. This is a part-time position, totaling 24 hours per week.

Requirements

Associate degree or higher
3+ years of related experience (In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted)
Intermediate knowledge of Microsoft and Google software: word processing, spreadsheet, email, and database software programs to complete work assignments
Experience with enterprise systems for HR
Strong verbal and written communication skills
Basic problem solving and critical thinking skills
Ability to work independently under moderate supervision and complete tasks in a timely manner
Customer service oriented
Strong organizational skills
Ability to multi-task
Effective time management

Nice To Haves

Experience with Oracle Fusion Cloud
Experience with cloud storage applications

Responsibilities

Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department, such as procurement, room reservations, scheduling meetings, and booking travel
Coordinates three or more major departmental functions, including program/event administration, budget / finance, and human resources
Interprets, implements and ensures compliance with policies and procedures, particularly regarding expenses, events, and HR, and recommends alternative solutions
Reviews and monitors trends to provide recommendations to streamline functions in the department
Monitors and tracks budgets and expenditures, reallocates funds, processes financial transactions, including labor distributions, disbursements, expense corrections, and transfers
Represents the department to on- and off-campus stakeholders
Assesses training needs and may develop associated training
May coordinate the work of student employees
Performs all other duties as assigned
Coordinates office maintenance and repairs as needed