A/R & Project Billing Specialist

Commonstreet Consulting LLC•Seattle, WA

7d•$72,000 - $92,000

About The Position

The A/R & Project Billing Specialist is responsible for supporting project financial operations from setup through closeout. This role ensures accurate invoicing, rate management, project accounting, contract compliance, and month end activities. The ideal candidate is well-versed in accounting practices, detail oriented, systems focused, and comfortable collaborating with project teams and the accounting team to streamline processes and maintain financial accuracy.

Requirements

5+ years of project accounting, accounts receivable, billing or similar experience.
Strong understanding of full-cycle accounts receivable, including project billing, invoicing, collections and account reconciliation.
Proficiency with accounting and project management systems; experience with automation tools and process improvements is preferred.
Excellent attention to detail, problem-solving skills, and ability to manage multiple deadlines.
Strong communication skills and ability to collaborate effectively with cross-functional teams.
Proficiency in Microsoft Suite, QuickBooks Online and BQE Core strongly preferred.
Experience with Airtable or similar database platforms preferred.
Ability to manage assigned responsibilities independently while recognizing when clarification, collaboration, or escalation is needed to ensure accuracy and timely resolution.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or related field strongly preferred.

Responsibilities

Prepare, review, and submit project invoices in accordance with contract terms monthly.
Track, monitor, and follow up on outstanding receivables to support timely collections.
Maintain and update the invoice process database to ensure accuracy and visibility.
Maintain accurate project financial information across systems to ensure data consistency.
Track contract expiration dates and notify project team of upcoming renewals or required updates.
Monitor projects that are approaching budget limits and proactively flag risks to project team and accounting leadership.
Maintain responsibility for the company rate database, including updates and accuracy.
Manage rate sheets and fee schedules, coordinating updates with the project team as needed.
Add staff to projects in alignment with contract terms, ensuring correct rates are applied.
Conduct a monthly review of proposed rate increases, ensuring alignment with contract language, coordinating approval when required and updating project records accordingly.
Indentify process and system improvement opportunities, including AI-enabled initiatives and workflows, by reviewing workflows, supporting system enhancements and automation initiatives.
Initial contract review to validate submitted project information for accuracy and completeness. Confirming rate structures, rate increase language, and payment terms.
Identify financial risks or inconsistencies and escalate them appropriately to Accounting leadership.
Set up new projects in accounting systems, ensuring accurate configuration and compliance with contract terms.
Month-end reconciliations for A/R related general ledger accounts and preparation/posting of journal entries.
Maintain and update proposal fee templates for the project team.
Assist with internal and external audit requests.
Support ad hoc accounting and special A/R project requests as needed.