A/R A/P Clerk

First Star Safety, LLC•Cincinnati, OH

3d•$20 - $25•Onsite

About The Position

First Star Safety is a woman-owned business, founded in 2006 and fulfills the construction, traffic and other safety related needs of the Tri-State area and beyond. First Star Safety, LLC strives to provide our clients with the highest quality products, delivered with superior service, all at a fair and competitive price. You’ll see examples of First Star Safety’s work in virtually every corner of our community. Our equipment can be found on roadways, highways, bridges, construction sites, and events like the Flying Pig Marathon, NASCAR races and other events at the Kentucky Speedway, FC Cincinnati, local community festivals, farmers markets and fairs. From rooftops to roadways, First Star Safety is everywhere, working to keep you safe. When you think of orange barrels and cones, think of First Star Safety for these products and so much more. We are seeking a detail-oriented and dependable Accounts Receivable / Accounts Payable Clerk to support the day-to-day financial operations of our business. This role is 100% on site and is heavily focused on managing AR and AP processes, ensuring timely billing, accurate payments, and well-organized financial records in a fast-paced construction environment. This position will work closely with accounting, billing, and project management teams to support cash flow, maintain accurate financial documentation, and ensure all transactions are processed efficiently and in alignment with company standards. While this role may assist with operational and administrative tasks as needed, the primary responsibility is supporting core accounting functions related to receivables and payables.

Requirements

Prior experience in accounts receivable, accounts payable, or accounting support required
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Strong communication skills and ability to work cross-functionally
Proficiency in Microsoft Office (especially Excel, Outlook, and SharePoint)
Dependable attendance and strong work ethic
Possess all auditory, speaking, and communication capabilities
Physical requirements include sitting, standing, walking, bending, twisting, climbing, pushing, pulling, and lifting up to 25 lbs., as well as seeing and reading

Nice To Haves

Experience in construction or project-based environments preferred

Responsibilities

Assist with invoice preparation, review, and distribution to clients
Track outstanding invoices and support collections efforts
Maintain accurate AR aging reports and follow up on past due balances
Partner with billing and project teams to ensure invoices are accurate and supported by proper documentation
Apply payments and maintain clear, organized records of customer accounts
Review, code, and enter vendor invoices accurately and timely
Match invoices to purchase orders and supporting documentation
Assist with payment processing, including checks and electronic payments
Maintain vendor files and ensure proper documentation is on file
Reconcile vendor statements and resolve discrepancies
Collect, track, and reconcile American Express receipts and statements
Maintain organized digital and physical filing systems for invoices, payments, and financial records
Support job costing and project-based financial tracking efforts
Assist with preparation of certified payroll documentation and audit support
Partner with accounting and billing teams to ensure timely and accurate financial processing
Support billing documentation needs as projects progress
Assist with data entry and system updates within accounting and project management systems
Support process improvements and standardization across accounting workflows