P Administrative Assistant

Surge Staffing•Las Vegas, NV

1h•$20 - $23

About The Position

We are seeking a highly organized and detail-oriented Accounts Receivable & Accounts Payable Administrative Assistant to support our growing, family-owned finishing business. In this role, you will work closely with the Owner, Field Supervisor, and customers while managing time-sensitive financial and administrative tasks. This position is ideal for a dependable self-starter who enjoys working independently, multitasking, and contributing to a collaborative team environment.

Requirements

Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Ability to multitask and manage time effectively in a fast-paced environment
Self-motivated, dependable, and team-oriented
Professional demeanor when interacting with customers and contractors
Minimum 3 years of office/administrative experience
QuickBooks proficiency (required)
Microsoft Office Suite proficiency (Outlook, Word, Excel)
Previous Accounts Receivable and/or Accounts Payable experience (preferred)
Valid driver’s license

Nice To Haves

Experience with construction software and construction contracts (a plus)
Prior construction industry experience (preferred)

Responsibilities

Manage Accounts Receivable and Accounts Payable functions, ensuring accuracy and timeliness
Process invoices, payments, and billing in QuickBooks
Communicate professionally with designers, homeowners, general contractors, vendors, and internal staff
Respond promptly to time-sensitive phone calls, emails, and customer inquiries
Provide excellent customer service with clear, positive communication
Track jobs, schedules, and project details using Excel
Assist with job tracking, scheduling, and administrative reporting
Coordinate with multiple departments to support daily operations
Maintain organized records and documentation, including contracts when applicable
Identify and resolve issues efficiently through effective problem-solving