Assistant, A&R & Marketing

Universal Music Group•New York, NY

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How you’ll LEAD: Universal Music Publishing Group is looking for a highly organized, proactive Assistant who has superior attention to detail, the ability to meet tight deadlines and can juggle multiple critical requests to assist senior level execs on both the A&R and Marketing teams. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential as is a warm, professional, and personable demeanor that reflects UMPG’s culture. How you’ll CREATE: Executive Support Provide high-level administrative support to multiple senior executives, including complex calendar management, scheduling across time zones, and meeting coordination Act as a gatekeeper and point of contact for internal teams, artists, managers, attorneys, and external partners Manage phone calls, emails, and correspondence with discretion and professionalism Build a relationship with C-Suite Assistants, Chief of Staff, and Operations teams for necessary scheduling Prepare agendas, take notes, track action items, and follow up as needed Using internal tools to book and expense external Artist and internal team travel Process expenses, invoices, and purchase orders accurately and on time Prepare for various presentations, meeting agendas + recaps for both the A&R and Marketing teams Assist on awards submission, preparation and completion across teams Support special projects, industry event planning, guest lists and ad hoc requests as they arise Coordinate office lunches, maintain office greeting/lounge area, and team building events Bring a consistently positive, approachable presence when welcoming artists, partners, and guests, helping create an inviting and professional environment A&R Support Assist with A&R workflows, including maintaining artist and songwriter databases, A&R staff rosters, NYC gig lists and ticket buys, maintaining playlists of pitch songs/demos, regularly updating UMPG’s playlist of weekly releases, and DJ’ing weekly meetings (playing music, videos, etc.) Coordinate recording sessions, writing camps, and artist meetings i.e., booking studio time and rental equipment as needed/applicable Help prepare pitch materials, presentations, and internal reports Maintain organization of contracts, agreements, and creative assets in collaboration with Business Affairs Scout / research artists for potential signing/sessions See live shows Assist on collected report to CEO analyzing chart info, sessions, roster news, & upcoming releases Maintain NYC writer room at Office Marketing Support Support marketing initiatives by coordinating meetings, timelines, and deliverables Assist with campaign planning, and internal communications Help compile marketing recaps, reports, and presentation decks Coordinate with Label, Communications, Sync, Catalog, Legal, Merch and International teams as well as external partners, clients, DSPs as needed Stay atop trends in social media and contribute to storytelling ideas Bring your VIBE: Deep interest and excitement for the music industry, UMPG’s roster, & UMPG projects

Requirements

Deep interest and excitement for the music industry, UMPG’s roster, & UMPG projects
1-2 years of administrative experience
Strong attention to detail, problem-solving and organizational skills
Open to collaboration and teamwork
Driven and solution-oriented
Ability to work under high pressure and speed
Ability to adapt from feedback
A sense of discretion for sensitive and confidential information
Flexible and able to multi-task
Enjoy seeing live music
An understanding of UMPG roster and musical history
In touch with current trends, artists, writers, & producers
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint
Great social and interpersonal skills
Ability to respectfully represent UMPG and its identity inside the office and at outside events (concerts, meetings, etc.)

Responsibilities

Provide high-level administrative support to multiple senior executives, including complex calendar management, scheduling across time zones, and meeting coordination
Act as a gatekeeper and point of contact for internal teams, artists, managers, attorneys, and external partners
Manage phone calls, emails, and correspondence with discretion and professionalism
Build a relationship with C-Suite Assistants, Chief of Staff, and Operations teams for necessary scheduling
Prepare agendas, take notes, track action items, and follow up as needed
Using internal tools to book and expense external Artist and internal team travel
Process expenses, invoices, and purchase orders accurately and on time
Prepare for various presentations, meeting agendas + recaps for both the A&R and Marketing teams
Assist on awards submission, preparation and completion across teams
Support special projects, industry event planning, guest lists and ad hoc requests as they arise
Coordinate office lunches, maintain office greeting/lounge area, and team building events
Bring a consistently positive, approachable presence when welcoming artists, partners, and guests, helping create an inviting and professional environment
Assist with A&R workflows, including maintaining artist and songwriter databases, A&R staff rosters, NYC gig lists and ticket buys, maintaining playlists of pitch songs/demos, regularly updating UMPG’s playlist of weekly releases, and DJ’ing weekly meetings (playing music, videos, etc.)
Coordinate recording sessions, writing camps, and artist meetings i.e., booking studio time and rental equipment as needed/applicable
Help prepare pitch materials, presentations, and internal reports
Maintain organization of contracts, agreements, and creative assets in collaboration with Business Affairs
Scout / research artists for potential signing/sessions
See live shows
Assist on collected report to CEO analyzing chart info, sessions, roster news, & upcoming releases
Maintain NYC writer room at Office
Support marketing initiatives by coordinating meetings, timelines, and deliverables
Assist with campaign planning, and internal communications
Help compile marketing recaps, reports, and presentation decks
Coordinate with Label, Communications, Sync, Catalog, Legal, Merch and International teams as well as external partners, clients, DSPs as needed
Stay atop trends in social media and contribute to storytelling ideas

Benefits

Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent