A/P Coordinator

Air Fayre CA Inc • Gardena, CA

1d • Onsite

About The Position

We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts.

We’re looking for a detail-oriented Finance Coordinator to support accounts payable and core accounting functions. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and reliable financial reporting while maintaining compliance with company policies and applicable requirements.

Requirements

• High school diploma or GED required
• 1–3+ years of experience in accounts payable, general accounting, or related finance support
• Working knowledge of basic accounting principles (G/L coding, accruals, reconciliations)
• Experience with ERP/accounting systems (Microsoft Dynamics AX preferred)
• Strong Excel skills (formulas, pivots, and lookups preferred)
• Highly organized with strong attention to detail and the ability to manage deadlines in a fast-paced, 24/7 environment

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• Airline catering, hospitality, or high-volume operations experience preferred

Responsibilities

• Process and code vendor invoices in AX, ensuring accuracy, proper approvals, and on-time entry
• Prepare and process vendor payments (check/ACH/wire as applicable), including payment runs and remittance documentation
• Maintain organized AP records and payment support documentation to ensure audit-ready files
• Perform vendor statement reconciliations and resolve variances quickly and professionally
• Investigate, negotiate, and resolve invoice and payment discrepancies with vendors and internal stakeholders
• Produce a weekly payment forecast to support cash planning and timely decision-making
• Support month-end processes as needed (including reconciliations and AP reporting) to ensure clean close
• Partner with Supply Chain/Materials/Admin teams to confirm correct pricing, receiving details, and invoice alignment
• Assist the Billing team with charter billing and other customer billing support as needed
• Collaborate across Finance and Operations to improve AP workflows, reduce exceptions, and strengthen controls
• Support the Finance Director with ad hoc analysis and special projects as business needs evolve

Benefits

• An excellent compensation package that includes a quarterly performance bonus program.
• Medical, Dental, and Vision for employees & dependents at 80% premium sponsorship.
• Free short- and long-term disability insurance and life insurance
• 2-4 weeks of paid vacation
• 401K with a match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees