A/P Coordinator and Office Generalist

CCL Industries•Framingham, MA

45d•Onsite

About The Position

The A/P Coordinator and Office Generalist will provide support to the Finance operations team of CCL Industries, a $5.0 Billion corporation with headquarters in Toronto, Canada. The position will report into Victoria Sho, Director - Financial Planning and Analysis with day-to-day functional responsibility to Lana Perel, Senior Financial Analyst, and will be based at the CCL Operations Group Headquarters in Framingham, MA. It is a full-time, in-person role (not remote or hybrid).

Requirements

Ideal candidate would be a professional with 3 to 5 years of experience in an office environment, with strong data management skills and IT skills and ideally some experience in AP function
Must be fluent in Excel, Word and other commonly used Microsoft Office software
Must be very detail oriented and have strong organizational, verbal and written communication, and interpersonal skills
Must have a professional demeanor with the ability to communicate across all levels of the organization, the maturity/integrity/discretion to handle confidential and sensitive information, and the capacity to function as an effective and respected resource and partner within the organization
Must be able to work independently and set priorities to meet firm reporting deadlines
Must have a willingness to get things done regardless of the task, and be comfortable in a small, open office environment
Must have a good sense of humor and be easy to get along with in our small office!!!

Nice To Haves

User Experience with JD Edwards a plus

Responsibilities

Request approval of and process vendor invoices
Collect W-9s
Gather/confirm information for new vendor set up
Code vouchers
Post manual payments (wires, tax payments)
Enter AP Paper Transfers for I/C payments
Scan all payments and file paid vouchers
Processing expense reports
Assist with check runs (weekly)
Create petty cash reports
Assist with other projects as they arise, especially around Quarter and Year End reporting and related to month end reporting
Additional duties could be added over time based on band-with and performance.
Replenish office (including Fed Ex and Pitney Bowes) supplies and review associated invoices
Prepare daily outgoing mailings (regular mail and Fed Ex packages), including weekly Fedex package for HR team
Perform maintenance checks on Pitney Bowes mail machine
Provide telephone and other office support as needed
Greet and direct visitors