A/P Specialist and Accountant
About The Position
The A/P Specialist and Accountant position is responsible for maintaining the day-to-day Accounts Payable activities of the organization, working with the Director of Accounting to ensure accurate financial records. This position is expected to own Accounts Payable process within the accounting and finance function. This position will ideally be a utility player that will work cross functionally with other departments and their teammates within the accounting and finance function to efficiently process information and ensure timely reporting. Essential Functions: Reasonable Accommodation statement: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including all important aspects of the job -- whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Requirements
- 6-9 years work experience in an A/P Specialist capacity, Bachelor’s degree preferred
- ERP Accounting system experience required
- Extremely strong MS Office skills – MUST be intermediate to advance in MS Excel
- Excellent written/oral communication skills
- Strong analytical and problem-solving skills
- Ability to work independently, as well as with a team, to prioritize tasks
- Strong organizational skills
- Ability to work under pressure and meet deadlines accurately and consistently in a fast-paced and dynamic work environment
- Ability to maintain the highest level of integrity and confidentiality
Nice To Haves
- Construction or solar industry experience
- Stable work history
- Acumatica experience
Responsibilities
- Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Payable
- Prepares monthly accruals and recording of adjusting and reclassification journal entries
- Performs general accounts analysis and reconciliations for A/P
- Support of internal and external vendor and customer inquiries
- Coding of invoices and expenses per CalCom policies
- Create, organize, and maintain all vendor and customer files.
- Process vendor and supplier invoices (A/P)
- Audit all received invoices against corresponding purchase orders
- Complete monthly audits and processing of company credit card expense reports and payments
- Assists in vendor relationship management & coordination
- Calculate and compute monthly sales tax accruals on materials invoices
- Maintenance of the AP aging report
- Assist in processing weekly vendor check runs and electronic payments
- Process and file annual 1099s
- Complete monthly vendor account, statement, and invoice reconciliations
- Daily maintenance of the AP inbox
- Performs the processing of monthly accruals, amortization of prepaid expenses, fixed asset depreciation, and loan journal entries
- Performs general accounts analysis and reconciliations, including fixed assets, accruals, leases, loans and prepaid expenses.
- Assists in the preparation of financial reports
- Prepares reports and documentation in support of internal and external audits
- Compile statistical and financial accounting reports and tables
- Perform filing and general administrative tasks within the department
- Assist in the formulation, analysis, and execution of new CalCom Energy accounting procedures and processes
- Perform other tasks and projects as assigned by Director of Accounting or CFO
- Support of Accounting system implementations and maintenance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
