401k Compliance and Onboarding Specialist

Sequoia

7d•Hybrid

About The Position

Sequoia is the strategic partner helping investor-backed companies of all sizes achieve their business goals through smarter people spend. For 24 years, we’ve guided the most innovative employers to navigate growth and get the most out of their global people investment. With our expert advisory team and integrated platform, we help clients drive business impact through their total comp and benefits, improving executive decision making, controlling costs, protecting the business, and elevating the employee experience. Visit Sequoia.com or follow us on LinkedIn to learn more. We are seeking a detail-oriented, client-focused professional to join our 401(k) Multiple Employer Plan (MEP) team. In this hybrid role, you will play a critical part in ensuring a seamless onboarding experience for new clients while safeguarding compliance across our plans. This position offers the opportunity to guide clients’ plan design and work on complex retirement plan administration. The ideal candidate has hands-on experience with plan documents and annual compliance testing.

Requirements

QKA certification required (or actively pursuing).
3+ years of experience in 401(k) plan administration, preferably within a MEP structure.
Strong knowledge of plan document creation and maintenance.
Proven experience with annual compliance testing and regulatory reporting.
Ability to interpret complex regulations and apply them in practical scenarios.
Excellent communication and organizational, and time-management skills.
Ability to manage multiple priorities and work cross-functionally in a fast-paced environment.
Proficiency in Microsoft Excel and data analysis for compliance testing.
Experience with recordkeeping platforms and compliance software.
Familiarity with client onboarding workflows and CRM tools.
Experience with MEP-specific compliance challenges.
Project management skills for coordinating onboarding and compliance tasks.

Responsibilities

Assist in the execution and validation of annual compliance testing (e.g., ADP/ACP, top-heavy coverage) to maintain plan integrity.
Maintain and update plan documents to reflect regulatory changes and client amendments.
Monitor plan operations for compliance with ERISA, IRS, and DOL regulations.
Support audit preparation and respond promptly to compliance inquiries.
Lead and manage the end-to-end onboarding process for new MEP clients, ensuring timely and accurate setup.
Collaborate with internal teams and external partners to gather required documentation and data.
Develop and customize plan documents aligned with client objectives and regulatory standards.
Educate clients on plan features, responsibilities, and key timelines to ensure understanding and compliance.