3rd Year Clerkship Specialist

Touro University California•Vallejo, CA

4d•$56,000 - $64,151

About The Position

The 3rd year Clerkship Specialist reports directly to the Senior Administrative Director, Associate Dean of Clinical Education, and Assistant Dean of Clinical Education. This role requires independent work, considerable initiative, resourcefulness, and problem-solving skills, applying detailed knowledge of responsibilities and functions. The specialist is expected to follow university rules and department policies regarding work and attendance. The job involves planning, mastering multiple software platforms and the regulatory framework of medical education, completing assigned courses or webinars, and performing organizing and administrative duties, including data entry. The specialist will collaborate with other student coordinators on team-based projects and demonstrate the ability to coach, teach, and collaborate with department leadership and junior coordinators.

Requirements

Bachelor’s Degree preferred, or equivalent job experience at healthcare/academic/business setting
Organizational and time management skills with meticulous attention to detail
Ability to take initiative and work creatively and independently
Work experience that demonstrates a confident and professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments
Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
Shows MASTERY in all tasks, aspects of the job, and software with the ability to complete advanced training for new/current employees.
Shows ability to advance the needs and performance of the CED for students and TUCOM.
Shows exemplary attendance and performance throughout the first and second Tiers
Strong organizational skills
Ability to multi-task
Ability to interpret a variety of instructions
Ability to function with limited supervision and to prioritize and meet deadlines
Strong computer skills (Word, Excel, PowerPoint, Calendar Program)
Ability to learn “specialty/custom-designed” software programs; Highly proficient with website navigation skills
Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students
Experienced with working with other people in stressful situations

Responsibilities

Demonstrate comprehensive knowledge of 3rd-year clinical requirements, responsibilities, and approved clinical settings; serve as a subject-matter resource for students, faculty, and staff.
Independently manage the scheduling, coordination, and evaluation of clinical rotations for medical students, ensuring compliance with institutional and accreditation requirements.
Maintain full awareness of student rotation schedules and site availability; proactively communicate with clinical sites throughout the academic year to monitor and adjust rotation capacity.
Lead all communications related to clinical rotations, coordinating effectively with Student Health Services, students, clinical sites, and preceptors.
Oversee student application processes for clinical rotations, ensuring complete and accurate documentation. Verify site and preceptor credentials, including licensure and residency accreditation, and maintain advanced working knowledge of the VSAS system.
Manage and maintain confidential electronic student records (immunizations, certifications, background checks, etc.), ensuring accuracy, compliance, and data security.
Process course registrations and Add/Drop requests; serve as a key liaison with the Registrar’s Office for all 3rd-year operational matters.
Support COMAT exam proctoring and scheduling (when needed; serving as a secondary point of contact and ensuring adherence to established exam protocols).
Manage rotation request workflows, including electives, clinical distinction courses, vacation requests, and tracking of unassigned or off-cycle blocks.
Interface effectively with TUCOM IT, Canvas, eMedley, NBOME, and other systems to support clinical education operations.
Perform and oversee data entry and maintenance within rotational databases, ensuring accuracy and usability for reporting and planning.
Perform other duties and special projects as assigned in support of departmental and institutional goals.