Youth Transitions Administrative Specialist (Administrative Specialist 1)

State of Oregon•Street, MD

3d•Hybrid

About The Position

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Note: Effective Feb. 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA. Opportunity awaits! The Youth Transitions Unit within the Office of Child Welfare Programs (OCWP) is seeking a highly motivated individual who has experience with invoice systems, payment processing, and Microsoft Excel. If you are seeking an administrative support role where your attention to detail is valued, this Administrative Specialist 1 position may be for you! Summary of Duties As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. This position will provide daily administrative support to the Youth Transitions Program, and its Program Manager and Program Coordinators as needed. Assignments will include extensive data entry tasks and a variety of administrative duties.

Requirements

Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
Experience utilizing Microsoft Excel at an intermediate or advanced level.
Experience providing customer service and building positive relationships with customers, staff and/or contractors.
Experience issuing payments and/or processing invoices.
Experience and knowledge of adolescent development, the impact of foster care, and the barriers transition age youth face.
A cover letter is required (limit: 2 pages or less). Clearly describe how you meet all the essential attributes listed above in your cover letter.
Your resume (optional) and cover letter (required) may be uploaded in the Resume/CV field on the online application.
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials.
Your application materials will determine if you are selected to move forward in the hiring process and will be used to determine your starting salary range if you are selected as a final candidate.
Please include detailed work history that includes the month/year start date and month/year end date for each role/job.
If applicable for college degrees, please clearly indicate if a degree has been completed when providing educational history (graduation dates are not required).
If you are selected as the final candidate and qualified for the position based on a college degree, please be prepared to provide verification of your completed education before moving forward in the hiring process.
Requires a valid driver's license or other acceptable method of transportation for routine travel.
If selected as a finalist, we will conduct a criminal history and background check.
Adverse criminal history or background check may lead to disqualification.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Responsibilities

Provide daily administrative support to the Youth Transitions Program.
Verify youth eligibility for funding and services.
Validate Independent Living Program (ILP) service documentation.
Complete data entry for Independent Living Programs (ILP) and grantees.
Complete invoice validation.
Process payments.
Track documents and funding.
Communicate with ILP community contracted providers regarding billing and documentation.