Workspace Experience Coordinator

Marvin • Fargo, ND

17h • Onsite

About The Position

As a Workspace Experience Coordinator , you will be the front-line brand ambassador at one of Marvin’s five manufacturing facilities in the Fargo area. You’ll create exceptional experiences for employees, guests, and leadership by managing front-of-house operations, coordinating internal events, and supporting the Plant Manager with high-level administrative tasks. Your role is essential in fostering a welcoming, efficient, and connected workplace culture. Highlights of your role Provide Exceptional Service Warmly welcome and assist visitors, guests, and employees. Address needs with attentive problem-solving and a positive presence. Facility Coordination Serve as the primary contact for all facility-related requests, meetings, and events. Maintain high standards for the facility and enhance stakeholder experiences. Operations Leadership Support Generate and distribute status reports, videos, and planning documents for the Plant Manager. Manage the Plant Manager’s calendar, reports and project support. Organize Operations Staff meetings, including scheduling, notetaking, and follow-up. Coordinate travel logistics, including flights, accommodations, and ground transportation for leadership. Front Office Management and Administrative Support Oversee office supplies, camera monitoring, mail delivery, and other front office activities. Manage communication channels, data entry, filing, and general company email. Coordinate office equipment services and maintain office supply levels. HR Collaboration Partner with HR and leadership to implement recognition programs. Manage merchandise sales and supply inventory. Greet and assist interview candidates with assessments and interviews. Internal Culture Promotion Collaborate with cross functional teams to support internal events and experiences that strengthen Marvin’s culture.

Requirements

• Strong communication and interpersonal skills
• Exceptional organizational and multitasking abilities
• Discretion, sound judgment, and a proactive mindset
• Passion for creating positive workplace experiences
• Bachelor's or associate degree in a business-related field preferred; or equivalent experience
• Proficiency in Microsoft Office applications

Responsibilities

• Warmly welcome and assist visitors, guests, and employees
• Serve as the primary contact for all facility-related requests, meetings, and events
• Generate and distribute status reports, videos, and planning documents for the Plant Manager
• Manage the Plant Manager’s calendar, reports and project support
• Organize Operations Staff meetings, including scheduling, notetaking, and follow-up
• Coordinate travel logistics, including flights, accommodations, and ground transportation for leadership
• Oversee office supplies, camera monitoring, mail delivery, and other front office activities
• Manage communication channels, data entry, filing, and general company email
• Coordinate office equipment services and maintain office supply levels
• Partner with HR and leadership to implement recognition programs
• Manage merchandise sales and supply inventory
• Greet and assist interview candidates with assessments and interviews
• Collaborate with cross functional teams to support internal events and experiences that strengthen Marvin’s culture

Benefits

• health insurance
• paid holidays
• paid parental leave
• a 401(k) retirement savings match
• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees