Workplace & Talent Coordinator

chartahealth.com • San Francisco, CA

1d • Onsite

About The Position

As a Workplace & Talent Coordinator at Charta Health, you'll heavily into recruiting coordination by partnering with recruiters and hiring managers to create a seamless candidate experience from start to finish. As the heart of the office, you’ll ensure our office runs smoothly and help welcome new hires. The ideal candidate will take great pride and ownership in maintaining an exceptional office environment, and thrive in a fast-paced startup setting. Specifically, you will:

Recruiting Coordination (70%)

Schedule interviews across multiple teams and hiring processes, often
balancing shifting priorities.
Manage calendars, Zoom links, interview confirmations, and onsite logistics.
Serve as the primary point of contact for candidates, ensuring warm, timely,
and thoughtful communication.
Maintain candidate records in our ATS (Gem), keeping pipelines organized and
up to date.
Prepare interview materials, and ensure interviewers have what they need.
Track candidates through the funnel and flag delays or issues to recruiters
or hiring managers.
Support onsite interview days with hospitality and logistics.

Office Management & Operations (30%)

Oversee daily office operations, including supplies, kitchen/stocking,
deliveries, and general upkeep.
Act as the on-site liaison for employees, guests, vendors, and building
management.
Coordinate facilities needs such as access, repairs, equipment setup, and
maintenance.
Support office hospitality such as catering, meal programs, meeting room
preparation, and small events.
Maintain a clean, organized, welcoming workspace that reflects our culture.

Requirements

• 1–3 years of experience in recruiting coordination, administrative roles, office management, operations, or customer service (internships welcome).
• Comfortable with Google Calendar and basic scheduling; eager to grow into more complex coordination responsibilities.
• Bachelor’s degree or equivalent experience.
• Organized and reliable, with strong attention to detail and follow-through.
• Clear, friendly, and professional communicator, especially in written communication.
• Eager to learn and motivated to build skills in recruiting and operations.
• Comfortable using Google Workspace and Slack; able to learn additional tools (ATS, CRM, Notion, AI tools).
• Enjoys supporting others and working in a collaborative, low-ego team environment.
• Positive and professional demeanor, especially in candidate-facing interactions.
• Takes pride in accuracy and organization.
• Adaptable and comfortable working in fast-paced, changing environments.
• Handles sensitive and confidential information appropriately.
• Takes initiative, and is eager to take on more ownership with time.

Nice To Haves

• Experience with ATS/CRM tools (Gem, Ashby) is helpful but not required.

Responsibilities

• Schedule interviews across multiple teams and hiring processes, often balancing shifting priorities.
• Manage calendars, Zoom links, interview confirmations, and onsite logistics.
• Serve as the primary point of contact for candidates, ensuring warm, timely, and thoughtful communication.
• Maintain candidate records in our ATS (Gem), keeping pipelines organized and up to date.
• Prepare interview materials, and ensure interviewers have what they need.
• Track candidates through the funnel and flag delays or issues to recruiters or hiring managers.
• Support onsite interview days with hospitality and logistics.
• Oversee daily office operations, including supplies, kitchen/stocking, deliveries, and general upkeep.
• Act as the on-site liaison for employees, guests, vendors, and building management.
• Coordinate facilities needs such as access, repairs, equipment setup, and maintenance.
• Support office hospitality such as catering, meal programs, meeting room preparation, and small events.
• Maintain a clean, organized, welcoming workspace that reflects our culture.

Benefits

• Competitive salary and comprehensive benefits package, including health insurance, dental insurance, vision insurance, life insurance, and more
• Deep exposure to recruiting operations and candidate experience, ideal for someone building a career in People or Talent.
• Team dinners and snacks in the office to keep you at your best
• Growth opportunities in a fast-paced, innovative tech startup
• Ongoing professional development and access to cutting-edge AI and healthcare tools
• Wellness & learning stipends so you can invest in both your health and personal growth
• Lively in-person (required 5 days per week) work culture at our headquarters in downtown San Francisco
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level