Workplace Support Specialist
About The Position
With a history dating back to 1795, ABCorp® began as secure printers for the First Bank of the United States. Today, ABCorp designs, manufactures, personalizes, and fulfills contactless credit and debit payment cards; offers instant issuance programs for ID and payment cards; provides digital solutions for authentication, payment, and customer engagement; 3D prints detailed prototypes and parts in metal and plastics; and uses omnichannel content to elevate the customer experience. With a heritage that spans centuries and a focus on tomorrow’s innovation, ABCorp is uniquely poised to guide clients through the complexities of modern commerce. JOB SUMMARY: The Workplace Support Specialist plays a key role in keeping the office running smoothly while providing high-level administrative support to both leadership and the Human Resources team. This individual manages office operations, coordinates conferences, and ensures that all visitors and employees experience a professional, well-organized, and welcoming workplace. We are looking for individuals with a positive attitude and strong self-starting skills.
Requirements
- Associate’s or Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
- 2–5 years of experience in administrative support or client coordination roles.
- Strong organizational skills and ability to manage multiple priorities.
- Excellent written and verbal communication abilities.
- Proficient with office and scheduling tools (e.g., Microsoft Outlook &Teams, Excel, ERP Systems).
- Professional demeanor and strong customer service orientation.
Nice To Haves
- Experience booking travel and managing executive calendars.
- Strong attention to detail and proactive problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Comfortable working in a fast-paced, dynamic environment.
Responsibilities
- Oversee ordering and inventory of office supplies and equipment.
- Replenish break room items daily, such as coffee/tea/cups, etc...
- Liaise with the Facilities and Security team to ensure smooth office operations.
- Order catering for onsite meetings and client visits
- Assist with meeting preparation by setting up the conference room with beverages/snacks/catering
- Distribute daily incoming company mail
- Support greeting and escorting office visitors, candidate interviews, onboarding, and offboarding processes, in collaboration with internal departments and front desk security.
- Manage front-desk duties including greeting guests, handling calls, and sorting mail.
- Coordinate meeting room scheduling and office event logistics.
- Assist with scheduling interviews for candidates during high-volume periods
- Attend Employee Engagement Meetings and assist with planning fun company events.
- Prepare and maintain accurate documentation, reports, and filing systems, as needed
- Support ad-hoc related projects
- Support with ad hoc request, including booking business travel
- Support cross-functional teams with administrative tasks and special projects.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
