Workplace Services Coordinator III

UKG•Scottsdale, AZ

8d•Onsite

About The Position

As a Workplace Services Coordinator III, you will help create a workplace that runs smoothly, supports productivity, and brings people together. This role blends hands-on facilities operations with technology, systems, and cross-functional collaboration. You will support both local and remote offices while contributing to a consistent, high-quality workplace experience.

Requirements

Two or more years of experience in workplace services, facilities, office operations, or a related corporate environment
Experience in creating digital content using tools such as Canva or similar platforms

Nice To Haves

Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
Experience with workplace management systems (such as iOffice) is preferred
Strong customer service, interpersonal, and communication skills
Ability to manage multiple priorities in a fast-paced environment
Highly organized, self-directed, and detail-oriented
Strong analytical, organizational, and presentation skills
Willingness and ability to travel up to 10% as part of the role
Ability to lift 20–30 pounds as part of daily office operations

Responsibilities

Serve as the on-site Workplace Services lead for the Scottsdale office, with remote support for San Francisco and Bellevue offices
Partner with global teams (Security, Legal, HR, Events, and Workplace Services) to ensure policies and processes are upheld
Manage workplace systems including UKG Workplace service tickets, move requests, space audits, and asset data
Maintain and enhance global Workplace Services SharePoint sites and digital documentation to support teams across UKG locations
Contribute to regional and global workplace projects, supporting planning, coordination, documentation, and rollout of workplace initiatives
Coordinate with property owners and vendors to maintain cleaning, safety, maintenance, and overall office standards
Oversee onsite food, wellness programs, and workplace events in partnership with global teams
Support space planning activities including new hire desk setup and room configurations
Process meeting and event requests, including room setup and event supply coordination
Maintain office supplies and schedule servicing of office equipment
Maintain and update office signage, badges, and workplace assets
Provide operational support to Workplace Services vendors and partners in support of regional and global workplace programs and initiatives
Support shipping and receiving activities
Perform scheduled audits and preventative maintenance to ensure office cleanliness and equipment functionality
Perform other duties as assigned