WORKPLACE SERVICES & ADMINSTRATIVE COORDINATOR

Compass Group•Chicago, IL

1d•$55,000 - $60,000•Hybrid

About The Position

This hybrid role provides dedicated administrative and operational support to the Churchill Asset Management business line while also delivering Workplace Services coverage two days per week. The position is highly visible and service-focused, requiring a polished, hospitality-driven professional who can seamlessly balance executive support, workplace operations, and client-facing responsibilities.The Administrative Coordinator / Workplace Services Community Manager ensures a high-touch, white-glove experience for executives, clients, and associates by maintaining organized business support processes and a well-managed, fully operational office environment. Success in this role requires exceptional attention to detail, strong communication skills, discretion, and the ability to anticipate needs in a fast-paced corporate setting.

Requirements

Minimum of 3+ years of experience in administrative support, executive assistance, office management, or workplace services within a corporate environment
Demonstrated experience supporting senior leaders or executives
Strong proficiency in Microsoft Office (Outlook, Teams, Excel, Word) and calendar management tools
Exceptional written and verbal communication skills with a high level of professionalism
Strong organizational skills, attention to detail, and ability to manage multiple competing priorities
Experience coordinating meetings, vendors, catering, and complex travel logistics
Professional presence with strong attention to presentation standards
Ability to maintain confidentiality and exercise sound judgment

Nice To Haves

Background in hospitality, concierge services, event planning, or high-touch corporate support environments
Experience working in financial services or other client-driven corporate settings
Familiarity with Concur, CRM (DealCloud) platforms, or similar expense and travel management systems
Ability to anticipate needs, act proactively, and demonstrate strong initiative

Responsibilities

Provide day-to-day administrative and operational support to the Churchill business team onsite
Manage executive calendars, schedule meetings, and coordinate conference room bookings and logistics
Prepare, submit, and track expense reports accurately and in a timely manner
Draft and distribute professional written communications, including meeting confirmations, follow-ups, and internal updates
Coordinate catering and vendor services for internal meetings and business functions
Manage executive travel arrangements (domestic and international), including flights, ground transportation, hotels, and detailed itineraries
Assemble and prepare presentation and meeting materials (print, bind, email, upload, or ship) for client and prospect engagements
Maintain accurate tracking of meetings, contacts, and notes within CRM (DealCloud) systems
Coordinate guest registration with security and provide a professional greeting experience for visitors
Handle incoming and outgoing mail and correspondence
Act as a proactive gatekeeper for executive schedules, ensuring priorities remain aligned and deadlines are met
Partner with affiliate executive assistants and administrative teams to ensure seamless coordination and coverage
Support onboarding activities, including preparing orientation materials and providing office tours
Conduct routine inspections of conference rooms to ensure technology and meeting readiness
Assist with ad hoc projects, special initiatives, and additional administrative tasks as assigned
Serve as the first point of contact for clients, executives, and visitors, delivering a warm, polished, and professional experience
Maintain presentation, cleanliness, and readiness of shared office spaces, including reception, conference rooms, pantries, and work areas
Prepare conference rooms before and between meetings, ensuring furniture alignment, supply availability, and technology readiness
Provide reception and administrative support while anticipating needs and responding promptly and discreetly to requests
Support planning and execution of executive meetings, client visits, and internal office events (including but not limited to Catering and Audio-Visual logistics)
Collaborate with Facilities, Security, AV, and Catering partners to ensure seamless workplace operations
Maintain working knowledge of office systems, reservations platforms, and basic office technology
Monitor workplace standards and ensure consistent adherence to presentation and service expectations
Follow all security, health, and safety protocols
Perform additional duties to support overall workplace experience excellence