Workplace & Engagement Associate
About The Position
The Workplace & Engagement Associate plays a key role in supporting the daily operations of our workplace services. This position helps ensure the office runs smoothly by assisting with facilities management, vendor coordination, and event logistics. The role focuses on executing tasks efficiently while supporting the overall workplace experience for employees and executives. The Workplace & Engagement Associate works closely with the Workplace & Engagement Specialist to maintain high standards of service, ensuring that workplace resources are well-organized and effectively utilized.
Requirements
- 2+ years of experience in workplace operations, facilities coordination, or a related field.
- Familiarity with vendor management, facilities maintenance, and basic project coordination.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Effective communication skills and ability to work cross-functionally with other teams.
- Proficiency in Google Workspace.
Nice To Haves
- Experience supporting workplace culture programs or events.
- Understanding of safety regulations and best practices for workplace management.
- Experience working with vendor contracts or basic budgeting.
Responsibilities
- Provide administrative support to the Workplace Operations team and assist in coordinating timelines for small-scale projects.
- Serve as a point of contact for workplace-related requests, ensuring clear communication between departments and executive support.
- Assist in logistics for cross-departmental projects, including setup and coordination of resources needed by executives and teams.
- Assist in implementing and maintaining emergency and safety plans, coordinating trainings, and scheduling regular office maintenance.
- Help organize floor moves and office rearrangements, ensuring that all workplace changes are carried out smoothly.
- Maintain office supplies and equipment, ensuring that resources are available and properly stored.
- Support vendor relationship management by tracking service deliveries and ensuring adherence to budget guidelines.
- Assist in monitoring vendor contracts, gathering performance data, and preparing reports for renewals or adjustments.
- Assist with culture programming by helping to track employee participation and engagement metrics.
- Support the implementation of workplace programs and events designed to enhance employee experience, ensuring they meet service-level agreements (SLAs).
- Assist in the planning and execution of internal company events, coordinating logistics such as room setup, catering, and tech needs.
- Ensure all event preparations are completed on time and align with quality standards set by senior leadership.
- Support the execution of the company's snack and beverage strategy by managing inventory and ensuring availability.
- Help implement new food and beverage programs in collaboration with the Workplace Operations Manager.
- Assist in preparing executive workspaces, ensuring ergonomic setups and necessary technology are readily available.
- Help manage office space planning, ensuring that executive preferences for workspace and meeting room layouts are met.
- Track expenses related to workplace services, ensuring alignment with budgetary guidelines.
- Provide basic financial reporting for small workplace projects, helping ensure efficient resource use.
Benefits
- Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn't available where you live.
- Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.
- Modern life stipends: Manage your own learning and development
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Web Search Portals, Libraries, Archives, and Other Information Services
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
