Workplace Coordinator

Hover • San Francisco, CA

15h • $104,000 - $128,000 • Hybrid

About The Position

Hover is looking for a Workplace Coordinator to help shape the day-to-day experience of our San Francisco HQ. You’ll ensure our office runs smoothly, feels welcoming, and supports the needs of our employees and guests every day. This role is perfect for someone who thrives in a people-facing environment, loves bringing order and energy to a space, and takes pride in creating memorable culture moments. You’ll work closely with our Director of Workplace, as well as our Workplace Manager in New York. You’ll also partner with our EA , HR and IT teams on office operations, onboarding, events, and recognition initiatives — ensuring every detail reflects Hover’s culture and values. As our Workplace Coordinator, you’ll own the daily operations and atmosphere of our San Francisco headquarters. You’ll oversee vendors, supplies, catering, and facilities to ensure everything runs seamlessly. You’ll be the go-to contact for employees and visitors, providing a warm, helpful, and proactive presence in the office. You’ll plan and execute local events like happy hours, DEIB celebrations, and team offsites — bringing energy and creativity to Hover’s culture. You’ll manage communications about office happenings, from Slack updates to event reminders. You’ll collaborate with IT and the EA team to support onboarding, conference room tech, and recognition programs. Over time, you’ll identify and lead improvement projects — from rethinking office layouts to enhancing collaboration spaces — to make our workplace even better.

Requirements

• 2+ years of experience in office coordination, workplace operations, or facilities management (tech/startup experience required).
• Strong organizational skills and attention to detail — you anticipate needs and love keeping things running smoothly.
• Excellent communication and interpersonal skills; you thrive in a people-first, cross-functional environment.
• Proven ability to plan and execute events that bring teams together.
• Experience managing vendors, catering, or office supply operations.
• Proactive, adaptable, and creative — you find ways to make spaces and experiences better.

Nice To Haves

• Familiarity with Envoy, Zoom Rooms, or basic AV troubleshooting
• Experience designing recognition or swag programs
• Experience leading an office move

Responsibilities

• Own the daily operations and atmosphere of our San Francisco headquarters.
• Oversee vendors, supplies, catering, and facilities to ensure everything runs seamlessly.
• Be the go-to contact for employees and visitors, providing a warm, helpful, and proactive presence in the office.
• Plan and execute local events like happy hours, DEIB celebrations, and team offsites — bringing energy and creativity to Hover’s culture.
• Manage communications about office happenings, from Slack updates to event reminders.
• Collaborate with IT and the EA team to support onboarding, conference room tech, and recognition programs.
• Identify and lead improvement projects — from rethinking office layouts to enhancing collaboration spaces — to make our workplace even better.

Benefits

• Compensation - Competitive salary and meaningful equity in a fast-growing company
• Healthcare - Comprehensive medical, dental, and vision coverage for you and dependents
• Paid Time Off - Unlimited and flexible vacation policy
• Paid Family Leave - We support work/life balance and offer generous paid parental and new child bonding leave
• Mandatory Self-Care Days - A day set aside each month to allow employees to recharge
• Remote Wellbeing Resources - We provide recurring fitness classes, meditation/ mindfulness tools, virtual therapy, and family planning assistance
• Learning - We encourage continued education and will help cover the cost of management training, conferences, workshops, or certifications

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees