Workplace Coordinator

LendingTree•Charlotte, NC

2d•Onsite

About The Position

PLEASE NOTE: This is an in-office role, with in-office presence required Monday-Friday every week. The candidate must be in Charlotte NC, or have plans to relocate. Candidates outside will not be considered. The Workplace Coordinator supports the daily operation of our growing business while maintaining the highest level of customer service and professionalism. Our clothes are casual, but our work ethic is top notch! This position is responsible for performing a variety of in-office assignments that support daily operations of our workplaces in the Charlotte area. Typical duties include, but are not limited to: Hours are 8-hour shifts that could begin as early as 7:00am and may end at 6:00pm. Maintain and stock the Social Centers fully with supplies; check throughout the day to ensure fully stocked. Order and maintain inventory of all office products, kitchen supplies, coffee service supplies, sanitation stations, special events, etc. Replenish throughout the day. Organize Meeting Space: reset furniture, dust, and clean whiteboards Support reception as needed to ensure the business Place workorder tickets with Property Management related to building maintenance issues Place workorder tickets in the Office Space Systems (OSS) workplace management software system Space Management-work within the space management software system to ensure seating plans are accurate. Assist in teams’ management of location of furniture assets in the building Assist in checking-in guests and visitors to the office Cleaning as required to ensure the space looks great everyday Order and maintain inventory of office products, kitchen supplies for lunch, coffee, special events, etc. Replenish timely so that we never run out. On occasion, an errand to the store, pick up or the purchase items may be needed Special events and meetings occasionally require movement of furniture to set-up and restore furniture for daily use. Assist with receiving catering deliveries and set-up for events and meetings Escort vendors throughout the building to complete services, repairs, maintenance, and deliveries Mail and shipping package processing as required to support the location Creating Shipping labels and package items for shipping Provide inventory support including maintaining office materials and supplies

Requirements

Position is 100% in-office (WFH or Remote work not available)
High school diploma required; some college preferred
Proficient w/computers and MS Office software (Word, Excel, Outlook calendar & email), required)
Professionalism and effective communication/writing skills necessary
Flexible, adaptable, independent, and motivated team player who will ensure the company provides top-notch service to all customers and employees
Possess a keen eye for detail, organization, and accuracy
Possess an exceptional work ethic and exemplary time management skills
Ability to maintain and promote a positive attitude
Occasional overtime required
Basic understanding of electrical components, lamps, and bulb replacement
Ability to utilize basic hand tools
The ability to utilize work order systems, maintenance programs as applicable
Ability to lift 30-50 lbs.
Ability to use ladder
Reliable transportation as location changes could occur
Basic proficiency in Microsoft Excel and email communication

Responsibilities

Maintain and stock the Social Centers fully with supplies
Order and maintain inventory of all office products, kitchen supplies, coffee service supplies, sanitation stations, special events, etc.
Organize Meeting Space: reset furniture, dust, and clean whiteboards
Support reception as needed
Place workorder tickets with Property Management related to building maintenance issues
Place workorder tickets in the Office Space Systems (OSS) workplace management software system
Space Management-work within the space management software system to ensure seating plans are accurate
Assist in teams’ management of location of furniture assets in the building
Assist in checking-in guests and visitors to the office
Cleaning as required
Assist with receiving catering deliveries and set-up for events and meetings
Escort vendors throughout the building
Mail and shipping package processing
Creating Shipping labels and package items for shipping
Provide inventory support