Workflow Manager

SAIC•Arlington, TX

5d•Onsite

About The Position

SAIC is hiring a Workflow Manager to provide comprehensive administrative, operational, and organizational support to the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) within the Mission Support Directorate. The Workflow Manager will act as a central point of coordination for teams, leveraging tools and technology to streamline processes and ensure alignment with organizational goals. The ideal candidate is proactive, detail-oriented, and skilled in coordinating cross-functional communications, overseeing resource management, and maintaining operational readiness for a dynamic DoW organization. This position is 100%25 onsite at the Pentagon in Arlington, VA.

Requirements

Education: Bachelor’s degree preferred (Business Administration, Management, or related field).
Experience: Bachelors and minimum of 10 years or Masters and 8 years supporting senior DoW or federal executives in an administrative or office management capacity.
Proficient in DoW administrative system (CATMS) and prior experience in OUSW(R&E) or similar acquisition environment.
Familiarity with DoW administrative systems (DTS, Defense Travel, etc.) and prior experience in OUSW(R&E), DoW resource management, or acquisition environments.
Proficient in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and other related tools.
Required Clearance: Active Secret clearance with the ability to obtain TS/SCI Clearance. U.S. citizenship required.

Nice To Haves

Strong analytical, organizational, and communication skills.
Ability to work effectively in a fast-paced environment and manage multiple priorities seamlessly.
Strong attention to detail and problem-solving capabilities.

Responsibilities

Prepare read-ahead materials, talking points, and follow-up task summaries for executive meetings, as needed.
Serve as the central point of contact for the Mission Support directorate, overseeing day-to-day administrative operations and front-office functions.
Manage office supplies, equipment, and workspace needs, coordinate procurement and maintenance requests.
Develop, document, and implement standardized workflows for business processes across teams and directorate, if applicable.
Monitor and analyze workflows to identify inefficiencies, bottlenecks, or areas of improvement.
Collaborate with stakeholders to refine or redesign workflows to achieve optimal results.
Ensure workflows are scalable and adaptable to meet evolving requirements.
Maintain process documentation and ensure it is up to date, accessible, and compliant with organization standards.
Prepare data inputs for office space portfolio reports and tracking, manpower reports, and projects reviews
Use the Department of War Correspondence and Task Management System (CATMS) to coordinate the Contractor and Staff Support Management package using the development and submission process.
Track all CATMS packages from initiation through approval, ensuring compliance with submission standards and timelines.
Maintain control, approval records, and process documentation for leadership visibility.
Manage taskers and action items using DoW task management systems (e.g., CATMS).
Draft, edit, and route correspondence, memoranda, and official communications in accordance with DoW policy.
Serve as the communication hub for the Mission Support Directorate, ensuring clear and timely information flow between divisions and external stakeholders.
Assist with processing parking requests and the management of parking allocations in support of the Mission Support directorate.