Wholesale Operations Coordinator

Northdale Oil Inc•Grand Forks, ND

1h•Onsite

About The Position

The Wholesale Operations Coordinator supports retail, wholesale, and bulk fuel operations through accurate billing, inventory control, accounts payable processing, and administrative support. This role serves as a key liaison between warehouse operations, fuel logistics, customer service, and leadership, ensuring timely, accurate, and compliant processing of fuel, oil, and propane transactions.

Requirements

High school diploma or equivalent required; associate degree or relevant coursework preferred
Experience in billing, inventory management, accounting support, or fuel/propane operations preferred
Strong attention to detail and accuracy
Proficient in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple priorities and meet deadlines
Strong communication and organizational skills

Responsibilities

Process warehouse billing for inventory movements and customer orders
Receive and record warehouse inventory deliveries
Manage warehouse inventory transfers between multiple locations
Maintain accurate inventory records and reconciliation
Process freight accounts payable
Process wholesale accounts payable
Process oil-related accounts payable
Match invoices to deliveries and contracts, resolving discrepancies
Provide administrative assistance to the Director of Retail Operations and Director of Wholesale Operations
Support bulk propane operations including customer billing, route reporting and documentation
Support wholesale billing operations including customer billing of fuels & propane, Bills of Lading verification and regulatory reporting
Prepare reports, correspondence, and operational documentation
Assist with scheduling, data tracking, and special projects as assigned
Provide professional customer service support for internal and external customers
Respond to billing, inventory, and account inquiries in a timely manner
Coordinate with operations teams, drivers, and sales teams