Wholesale Business Support Assistant

Rabobank • New York, NY

2d • $95,000 - $110,000 • Hybrid

About The Position

The Wholesale Business Support Assistant opening is an exciting opportunity for a motivated and resourceful professional who thrives on supporting senior leadership and helping an organization run at its best. We’re looking for someone who not only delivers flawless execution but also brings enthusiasm, positivity, and a solutions-oriented approach to every task, big or small. You and Your Job As a successful Wholesale Business Support Assistant you will provide centralized support to North America Wholesale Banking staff as well as providing exceptional one on one administrative support for the region’s Wholesale Banking Management Team, and select other senior staff who have global/regional roles and travel extensively. This role is critical to facilitating an efficient and consistent processing of travel expenses, invoices, sponsorships, and vendor management and will improve business productivity so our bankers can focus on serving our clients. The Wholesale Business Support Assistant will also provide valuable support to the business analytics team in preparation of meeting materials and helping to set agendas, as well as coordinating offsites with the events team, assisting with Wholesale sponsored events, and assisting deal teams with pitch books and other business specific requests.

Requirements

• Bachelor's degree in Business Administration, Finance, Communications or related field or equivalent experience
• 2+ years of relevant experience supporting senior leadership, ideally within financial services or another fast-paced, global organization
• Working hours of 8am – 5pm and ability to work onsite at the New York office a minimum of 4 days per week (Monday – Thursday) and be available to be onsite on Friday as needed
• Exceptional organizational and time management skills with proven ability to manage multiple priorities
• Strong interpersonal skills and the ability to build relationships across all levels of the organization
• Solutions-oriented mindset, with a track record of handling unexpected issues calmly and effectively
• Polished written and verbal communication skills
• Advanced in Microsoft Office tools

Responsibilities

• Provide comprehensive administrative support for the New York based Wholesale Banking Management Team and other select senior leaders
• Track expenses and process reimbursements in a timely and accurate manner as well as manage travel booking for leadership that travels significantly
• Coordinate vendor invoice payment, vendor on-boarding, and sponsorships for the Wholesale Banking domain
• Support client and internal events, including coordinating catering, logistics, and meeting materials, and Wholesale Banking team events
• Support the Business Analytics team in special projects leveraging excel and powerpoint and assist deal teams with pitch book preparation as well as other business specific requests
• Assist with onboarding & integration of new team members and offboarding of staff as well as support Wholesale programs such as the Summer Internships & the Analyst Program
• Responsible for monitoring adherence the Wholesale Banking domain’s adherence to mandatory training, in-office attendance, expense policy violations, and other requirements
• Oversee general office support tasks for the New York Wholesale Banking staff, such as ordering supplies, arranging meals, and coordinating with building services and troubleshooting IT and Facilities issues as needed

Benefits

• Rabobank welcomes employees and applicants from all backgrounds and is committed to fostering an inclusive environment that leverages the diverse strengths of our workforce. This enables us to exceed the expectations of our clients and customers while ensuring a healthy and safe environment for our staff.
• We believe your well-being extends far beyond just a paycheck and should encompass your health, happiness, and satisfaction. To meet these needs, Rabobank offers a flexible hybrid working model and continually evaluates and enhances our benefit offerings to ensure they are comprehensive, competitive, and provide you with the options and flexibility you need.
• Our employee benefits are focused on these main components: Physical Well-Being includes our commitment to your Health and Wellness. Medical, Dental and Vision plan coverages are effective on your date of hire. Rabo offers multiple plan options and a full network of providers to best meet your needs.
• Financial Well-Being provides for your Retirement + Savings + Security. We love seeing your retirement plan balance grow just as much as you do! That’s why you can start participating in the 401(k) plan on your date of hire. Plus we match 50% of the first 6% you contribute to your 401(k) plan for US Employees. Rabo also contributes an additional 3% of your eligible pay in Safe Harbor contribution and up to 3% in annual Discretionary Profit Sharing contributions.
• Emotional Well-Being ensures your Work + Life balance. We offer a generous paid time off program to full time employees: up to 20 days of vacation time, 5 days of additional time off plus 7 sick days and 11 US holidays annually (based on hire date during the calendar year).
• In addition, Growing a Better World Together requires wanting the best for our employees and their families and our communities. To do that, we offer both the time and financial support to give back to the community through our Dollars for Doers, Helping Hands and Gift Matching programs.
• (All paid time off is subject to company accrual and carryover policies.)
• Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level