AUTO OFFICE Warranty Admin

Vara Chevrolet•San Antonio, TX

About The Position

We are looking for a Warranty Admin to join our team! We prefer candidate having previous warranty experience and strong attention to detail. The day-to-day duties of this role include booking warranty repair orders, maintain receivables schedule, and processing warranty paperwork, Responsibilities Book warranty repair orders and submit claims of manufacturer warranty, not limit to Service Warranty Maintain receivables schedules; service contract claim submission and follow up Work closely and effectively with team of technicians, service writers, and supervisors Coordinates with vendors and manufacturers to ensure prompt receipt and shipment of replacement parts Communicate with Service Advisors to define the scope of a warranty claim Process all warranty paperwork to ensure proper documentation and to verify criteria Arrange for parts for shipment to factory or distributor Reconcile all warranty receivables and working with the accounting department to obtain payments; keep track of all services and customer records as required by GM Warranty Department. Stays abreast of all factory recalls, announcements, and procedures Establish and build positive relationships with the manufacturers designated warranty representatives and the representative of any aftermarket warranty company with which the dealership conducts business Review every warranty repair order written for proper completion, accuracy, and legibility according to the applicable policies and procedure manuals Figure out the applicable labor operation code, failure codes, and/or other administrative data required and enter them on orders Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion/delivery Review all returned and/or rejected warranty claims and prepare the repair orders for immediate re-submission Maintain record of all claims submitted, returned/rejected and paid and their current status Establish and maintain a record and control of the physical inventory of parts to be returned, inspected, or scrapped by the manufacturer or other warranty authority Provide a weekly report to the service manager regarding claims status Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers Qualifications Automotive warranty experience GM warranty experience is the plus Tekion DMS experience is the plus Attention to detail Ability to work well with others and be part of a team Proficiency Microsoft Office General accounting knowledge preferred Valid driver's license and clean driving record Benefits 75% of medical insurance premiums paid by the employer $20,000 life insurance coverage provided by the employer Dental, vision, and additional insurance options available 401(k) retirement plan with company matching contributions Paid vacation and personal time off (PTO) Annual Christmas party and luncheon Year-end bonus Exclusive employee discount on parts and services for GM vehicles Opportunity to purchase GM vehicles at employee pricing COMPANY BLURB We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Requirements

Automotive warranty experience
Attention to detail
Ability to work well with others and be part of a team
Proficiency Microsoft Office
General accounting knowledge preferred
Valid driver's license and clean driving record

Nice To Haves

GM warranty experience is the plus
Tekion DMS experience is the plus

Responsibilities

Book warranty repair orders and submit claims of manufacturer warranty, not limit to Service Warranty
Maintain receivables schedules; service contract claim submission and follow up
Work closely and effectively with team of technicians, service writers, and supervisors
Coordinates with vendors and manufacturers to ensure prompt receipt and shipment of replacement parts
Communicate with Service Advisors to define the scope of a warranty claim
Process all warranty paperwork to ensure proper documentation and to verify criteria
Arrange for parts for shipment to factory or distributor
Reconcile all warranty receivables and working with the accounting department to obtain payments; keep track of all services and customer records as required by GM Warranty Department.
Stays abreast of all factory recalls, announcements, and procedures
Establish and build positive relationships with the manufacturers designated warranty representatives and the representative of any aftermarket warranty company with which the dealership conducts business
Review every warranty repair order written for proper completion, accuracy, and legibility according to the applicable policies and procedure manuals
Figure out the applicable labor operation code, failure codes, and/or other administrative data required and enter them on orders
Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion/delivery
Review all returned and/or rejected warranty claims and prepare the repair orders for immediate re-submission
Maintain record of all claims submitted, returned/rejected and paid and their current status
Establish and maintain a record and control of the physical inventory of parts to be returned, inspected, or scrapped by the manufacturer or other warranty authority
Provide a weekly report to the service manager regarding claims status
Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers