Office Admin

Chesapeake Contracting Group•Baltimore, MD

3h•Onsite

About The Position

The Office Coordinator provides the first point of contact for Chesapeake Contracting Group by greeting our clients, stakeholders, and associates. The person reports to HR and supports several Executives and is pivotal to the office running smoothly and efficiently.

Requirements

Excellent communication and interpersonal skills
Excellent organizational and time-management skills
Efficient
Communication
Accountable
Work Cooperatively with other Departments
Detail Oriented & Thorough
Proactive
Flexible
Professional under pressure
Dependable
Computer Proficient
Time Management
Highly organized
Exceptional attention to detail
Patient

Responsibilities

Welcome visitors with a friendly and helpful attitude
Receive incoming calls, and answers inquiries and directing to the appropriate person
Maintain a professional appearance
Maintain a clean, organized front lobby
Direct visitors appropriately
Manage daily office operations, including administrative tasks such as answering phones, responding to emails, coordinating meetings and overseeing project schedules
Organize and maintain files, records, and databases
Create and implement office policies and procedures, including safety protocols and best practices
Coordinate with contractors, vendors, and suppliers to ensure job site materials and supplies are on schedule and within budget
Prepare and manage financial reports, including budgets, invoices, and payroll
Act as a liaison between clients, managers and construction teams to ensure open communication and timely project completion
Receive, stamp, and deliver incoming mail and packages
Send outgoing mail and packages
Order supplies for office and field employees
Conduct office supply inventory and stock supplies when received
Stock the kitchen with coffee supplies daily
Stock the copy areas with paper and supplies
Enters equipment hours and locations for equipment at jobsites and sends out to appropriate associated weekly
Runs dishwasher each evening and unloads dishwasher each morning
Turns TVs and fireplace on and off each day
Provide lunch for the executives
Maintain PTO Calendar Weekly
Send out FedEx Invoice weekly to Accounts Payable
All others duties as assigned