Warehouse Administrative Assistant

Citarella

About The Position

The Administrative Assistant is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.

Requirements

3-4 years in an operations or administrative role
Experience in Microsoft Suite
Strong written and verbal communication skills
High attention to detail
Meticulous organization
Ability to lift up to 30lbs

Nice To Haves

Bilingual (Spanish-English is plus)

Responsibilities

Audit and enter schedules into ADP following management approval.
Process and enter store orders and DSD orders in partnership with management.
Report manifest discrepancies to management.
Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
Compile, review, and distribute daily documents to the warehouse team.
Printing signs to support the department management.
Communicate within different warehouse departments.
Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
Maintain accurate inventory through daily counts.
Open tickets after management approval and follow through on their resolution.
Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
Review and print daily newsletter and distribute to department managers.
Update warehouse communication boards.
Key turning support for the warehouse team when needed, following company guidelines and policies.