Administrative Assistant - Warehouse

CABLESOUTH MEDIA III LLC•Winnfield, LA

About The Position

The Warehouse Administrative Assistant provides essential administrative and data-entry support to ensure accurate, organized, and up-to-date warehouse records. The primary responsibility of this role is data entry, including processing equipment transfer forms, scanning documents, and maintaining digital and physical filing systems. This position also supports warehouse operations by maintaining accurate inventory documentation, assisting with communication, coordinating office activities, and performing general administrative tasks to ensure smooth and efficient daily warehouse functions.

Requirements

High School Diploma or equivalent required.
2+ years related experience preferred.
Individuals must have a valid driver's license and clean driving record meeting the company and insurance policy conditions.
Excellent verbal and written communication.
Planning and organizational skills.
Ability to prioritize tasks.
Strong problem-solving skills.
Ability to work both independently and within a group.
Service orientation.
Critical thinking.
Active listening.
Computer skills and knowledge of relevant software.
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Knowledge of principles and practices of basic office management.

Responsibilities

Enter equipment transfers and material pickup information into GP to ensure real-time inventory accuracy (including cycle counting).
Scan equipment transfer forms, packing slips, and related warehouse documents.
Upload scanned documents into the appropriate digital folders and maintain organized filing systems.
Maintain written and electronic records, ensuring accuracy and completeness.
Perform clerical tasks including photocopying, scanning, faxing, mailing, and handling incoming/outgoing warehouse documentation.
Open, sort, and distribute incoming mail, packages, and internal warehouse paperwork.
Answer, screen, and route phone calls professionally.
Take notes and communicate updates through phone, email, Slack, or other company communication tools.
Prepare basic correspondence, spreadsheets, reports, and other business documents as needed.
Assist management by responding to information requests and providing updated data or reports.
Provide internal support to warehouse staff regarding company forms, procedures, and administrative processes.
Perform other administrative duties as assigned.