VP of Operations and Special Projects

Florida Cancer Specialists

1d • Remote

About The Position

Responsible for the daily operations of Company clinics. Leads and directs the work of others. Is the liaison between administrative services and clinics, physicians, and leaders. Implements and ensures compliance with federal and state regulatory compliance programs and Company policies. Supports the financial goals of the company by being fiscally responsible in all areas, including staffing and purchasing. Enforces a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Has global oversight to maintain consistent, high quality practices amongst all Company clinics.

Requirements

• B.A. degree in business administration or related field required. Master’s Preferred.
• Valid Driver’s License, in state of residency, for travel to clinics. Compliance with the Company’s Driver Safety Operations and Motor Vehicle Records Check Policy is required.
• Minimum of ten (10) years’ experience in healthcare setting.
• Extensive progressive leadership experience, inclusive of Director level or above, in a multi-site healthcare setting.
• Demonstrated understanding and working knowledge of physician/vendor contracts and applicable regulatory requirements at a local, state, and federal level related to practice management.
• Experience in an EMR system, HRIS, Practice Management Solution, Microsoft Systems, etc. required.

Nice To Haves

• Oncology, start up and business development experience preferred.

Responsibilities

• Implements initiatives that effectively and efficiently support and meet clinic, organizational, and regulatory goals and objectives through strong analytical capabilities, process improvement identification and implementation, and technology enhancements.
• Mentors and leads team in implementing plans to support clinics in achieving best practice performance for quality patient care, as well as physician and employee engagement.
• Direct and evaluate the performance of FCS leadership and direct reports.
• Oversee and monitor the operations activities of all clinics.
• Ensures adherence to the Company’s Compliance Plan by all employees.
• Liaison for operational department, including business across FCS, chairing weekly / bi-weekly ops + related meetings with team/departments.
• Coordinating / executing / planning above deep dive sessions to explore, align cross-functional teams with future state operations, clinical, nursing.
• Lead and participate in projects for the organization.
• Develop and deliver training for assigned area directors and office managers.
• Overall, is responsible for training for all areas that report to this position.
• Evaluate and approve staffing levels and recommend adjustments as needed.
• Evaluate and approve equipment needs for clinics and makes recommendations as needed.
• Responsible for fiscal operations of all clinics by developing and maintaining all operational unit budgets with prudence.
• Oversee the personnel aspects of all the clinics to include hiring, salary increase/adjustments, disciplinary actions, transfers, promotions, and terminations.
• Ensure the maintenance and upkeep of the clinic buildings and grounds and all company equipment is monitored and maintained by the Area Directors and Office Managers.
• Comply will all Federal and State laws and regulations pertaining to patient care, patients’ rights, safety, billing, and collections.
• Adhere to all Company and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan
• Maintain accessibility to employees so they may report any concerns and follows up on those concerns in a timely manner.
• Maintain and ensure the confidentiality of all patient and employee information at all times.
• Perform other duties and projects as assigned.
• Oversee daily activities of clinics to maximize scheduling and real-time utilization of resources.
• Interface with management to ensure smooth flow of work through department.
• Participate in daily, weekly, monthly, and annual planning process as appropriate.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overalphl objectives of this position.
• Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, efficiency, and effectiveness.
• Project a favorable image of the company to promote its aims and objectives and foster and enhance public recognition and acceptance of all its areas of endeavor.
• Keep Sr. VP of Operations and other members of management promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action.
• Performs all necessary supervisory functions to effectively and efficiently manage the personnel assigned:
• Maintains a qualified staff
• Ensures employees have appropriate training and other resources to perform their job
• Communicates areas of accountability and performance expected of personnel assigned
• Determines standards of performance as a basis to review progress of personnel assigned
• Recommends salary adjustments. transfers, promotions, and dismissals
• Address disciplinary and/or performance problems according to company policy.
• Prepares warnings and communicates effectively with employees on disciplinary actions
• Create and maintain a cooperative and harmonious working climate conductive to maximize employee morale and productivity
• Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity
• Develops individuals for future advancement
• Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity
• Will be expected to work at any Company location to help meet Company business needs.

Benefits

• Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.
• Medical and Prescription Drug Coverage
• Vision & Dental Insurance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) & Flexible Spending Accounts
• Paid Time Off (PTO)
• 401(k) Retirement Plan
• Life Insurance
• Tuition Reimbursement
• Disability Insurance
• Accident Insurance
• Critical Illness
• Hospital Indemnity
• Pet Insurance
• Identity Theft
• Legal Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive