VITA Administrative Associate (Tax Preparer) - Temporary

City Of San Antonio, TX•San Antonio, TX

45d

About The Position

Under immediate supervision, is responsible for completing the intake, preparing, and filing of tax returns. Working conditions are primarily inside an office environment. Exercises no supervision. This position is a "temporary" position, therefore unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
One (1) year experience in general clerical work; or completion of the following SA Ready to Work training programs: Finance/Insurance or Healthcare or Professional Services/Other.
Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.
Knowledge of basic mathematical principles and methods.
Knowledge of principles and procedures of record keeping and filing.
Skill in utilizing a personal computer and associated software programs.
Ability to operate a computer keyboard and other basic office equipment.
Ability to communicate clearly and effective.
Ability to perform routine clerical work.
Ability to establish and maintain effective working relationships with the general public and City staff.
Ability to interpret and apply city and assigned department policies, procedures, and guidelines.
Ability to compile, organize, maintain accurate and complete records, and files.
Ability to learn data retrieval and input methods.

Nice To Haves

Ability to complete and pass 40 hours of tax law instruction provided by the IRS in a classroom setting.
Experience preparing and electronically filing income tax returns.

Responsibilities

Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages.
Types and proofreads reports, letters, memos, flyers, and statistical charts.
Responds to inquiries about department services and activities; assists visitors as necessary.
May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions).
Verifies and reviews correspondence for conformance with established policies and procedures.
Orders and maintains inventory of office supplies.
Coordinates, organizes, and maintains general office records.
Prepares routine reports and correspondence.
May research and compile data for special projects and reports.
Orders supplies and equipment; maintains petty cash fund.
Issues permits and collects associated fees.
Performs related duties and fulfills responsibilities as required.