Virtual Assistant (Latam) - 17283

Somewhere • Mexico City, LA

4d • $1,500 - $2,500 • Remote

About The Position

We are seeking a proactive and organized Assistant to support our Director of Field Operations in a fast-paced commercial construction environment. This role focuses on bridging communication between field labor teams (foreman, crews) and office staff, managing data via spreadsheets, handling emails and internal communications, and creating streamlined processes to minimize the Director's administrative burden—allowing them to prioritize high-level field oversight, scheduling, and strategic decisions with minimal computer time. Ideal for a detail-oriented professional who thrives in construction operations.

Requirements

• 2+ years administrative/coord experience in construction.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data viz); OneDrive, MS Office.
• Exceptional communication in both Spanish and English: Clear emails, phone skills for field crews; ability to translate jobsite lingo to office/execs.
• Proactive problem-solver: Anticipate needs, minimize Director's screen time (e.g., voice-to-text summaries)

Responsibilities

• Facilitate Field-Office Communication: Act as the primary liaison between field foreman/labor teams and office personnel. Relay updates on project needs, scheduling and availability via email, or streamlined apps to reduce Director's involvement.
• Data Management & Spreadsheets: Create, maintain, and update organized Excel/Google Sheets for tracking labor hours, forward planning and internal coordination. Ensure data is real-time, accurate, and shareable.
• Email & Organizational Communication: Draft, send, and manage emails on behalf of the Director to internal teams. Summarize incoming correspondence, flag priorities, and prepare response templates to limit Director's inbox time.
• Streamline Processes: Develop workflows, dashboards, or mobile-friendly tools (e.g., shared OneDrive folders, simple apps) for routine tasks. Enable Director to receive voice/text summaries over email-heavy interactions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed