Executive Assistant (LATAM & US)

GrowthAssistant

1d • Remote

About The Position

We’re hiring a high-performing Executive Assistant to directly support our CEO and executive leadership. This role is ideal for a proactive, systems-driven EA who thrives in fast-paced, high-ownership environments and loves building structure from chaos.
You’ll work closely with the CEO and Chief of Staff as part of a growing executive operations team.
You are not just an assistant — you are an operator.
You anticipate needs, manage competing priorities, automate tasks that slow the team down, and help leaders focus on what matters most. You are comfortable forcing trade-offs, setting boundaries, and navigating ambiguity.
This role requires strong communication, excellent judgment, and the confidence to “manage up.”

Requirements

• 3+ years supporting C-level or founders in startups
• Strong “managing up” mindset
• Highly organized with multi-channel communication skills
• Proactive and process-driven
• Active AI user and automation builder
• Comfortable in ambiguity and fast change
• Intermediate Google Sheets / Excel
• Excellent English communication
• Reliable internet + home office
• Availability: 8 am to 8 pm US Central Time (weekdays)

Nice To Haves

• Background in sales, lead generation, or outreach

Responsibilities

• Own the CEO’s inbox, calendar, Slack, texts, and voice notes
• Force trade-offs when schedules conflict
• Proactively reschedule and recommend alternatives
• Label, organize, and clarify all calendar events
• Maintain clean systems across all communication channels
• Track and follow up on the CEO’s outbound messages and leads
• Coordinate introductions and partnerships
• Manage inbound requests from internal and external stakeholders
• Manage personal scheduling, errands, and confidential requests
• Handle time-sensitive requests with discretion
• Partner with the Chief of Staff on executive priorities
• Provide visibility into CEO's bandwidth and commitments
• Flag overcommitments and capacity risks
• Build SOPs as you execute
• Use AI tools and automations to eliminate repetitive tasks
• Track projects using Notion, Airtable, or similar tools
• Maintain trackers in Google Sheets / Excel
• Support research, presentations, and fundraising
• Coordinate across the company's portfolio companies

Benefits

• Paid Time Off
• 7 Paid Holidays per year (based on client location)
• 48 PTO hours annually, accrued from day one
• $25 perfect attendance bonus (monthly)
• Annual performance review (with possible rate increase)
• Year-end bonus (client-initiated)
• $300 per successful referral

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed