Vice Provost for Enrollment Management

Universities of Wisconsin • Madison, WI

4d

About The Position

The Vice Provost for Enrollment Management (VPEM) provides leadership in planning, developing, executing, and assessing a strategic undergraduate enrollment management plan for the University of Wisconsin-Madison. The VPEM is responsible for organizing and creating a vision for the Division of Enrollment Management (DEM). The units currently within the Division, including Undergraduate Admissions and Recruitment, Student Financial Aid, and Registrar, as well as an applied research unit (SSTAR Lab), provide foundational support and services for the academic infrastructure throughout the student lifecycle. The mission of the Division of Enrollment Management is to attract, enroll, and support the most talented students. The Division consists of over 200 full-time employees, 50 part-time employees and 130 student employees; it has an operating budget of $25.6 million and administers a financial aid program consisting of federal, state, institutional, and private funds that exceed $600 million annually. The VPEM is responsible for providing an administrative infrastructure that documents student learning and success from recruitment through graduation and beyond. As part of the overall management of the various units, the VPEM will provide supervision and guidance to the division's directors, which will involve promoting best practices in hiring and retention, performance management (individual annual performance reviews), review of professional development plans, work area plans, and progress reports in accordance with UW System and campus policies. The incumbent is responsible for ensuring effective communication, dissemination of information, and proactive program development within the offices. The VPEM serves on the Provost's leadership team and, in collaboration with colleagues under the Vice Chancellor for Finance and Administration and in the Office of Data, Academic Planning and Institutional Research (DAPIR), leads the development, implementation and ongoing evaluation of the undergraduate enrollment management strategy that includes attracting and retaining successful UW-Madison undergraduate students and aligns with University priorities and adheres to the wider policy environment. The VPEM will work closely with the provost and other campus leaders to develop and implement enrollment strategies driven by institutional priorities and provide leadership in fulfilling the University's recruitment and retention goals. The VPEM oversees the management of the DEM budgets and develops best practices and procedures that allow the division not only to meet its administrative obligations and maintain a balanced budget, but to creatively introduce new initiatives in alignment with the goals and objectives of campus leadership. The VPEM also works closely with other campus leaders, including the Vice Chancellor for Student Affairs, to assess and, as necessary, modify existing and develop new approaches to the undergraduate student experience and student success.

Requirements

• Work history of progressive responsibility within a complex organization in a division dedicated to the delivery of service to students, faculty and staff associated with student services, including experience in senior position(s) responsible for one or more of the following: the administration of student academic records, financial aid services, and admissions and recruitment.
• The successful candidate's accumulated experience should include knowledge of best practices for records and enrollment services, overseeing personnel and budget for a unit, and comprehensive understanding of institutional, state, federal, and other regulations that impact enrollment operations.

Nice To Haves

• The ideal candidate will be a creative, experienced leader who is able to serve as an effective spokesperson for the mission, vision, and goals of the DEM, as well as the University.
• Highly qualified candidates will have senior-level experience in enrollment management, with a record of increasing responsibility, including expertise and skills in most of the following areas:
• Active participation and leadership shaping current conversations guiding the field of enrollment management, with particular knowledge and awareness of legislation and compliance requirements affecting student recruitment, retention, and financial aid.
• Proven record of working collaboratively with key campus and unit leaders in managing student enrollment and recruitment to meet the strategic goals of campus and schools/colleges.
• Demonstrated effectiveness in interpreting, influencing, and applying board of trustees and university higher education policies and procedures.
• Experience implementing, interpreting, and complying with current federal rules and policies such as the Family Educational Rights and Privacy Act (FERPA), the Higher Education Act (HEA) and the Gramm—Leach—Bliley Act (GLBA) at a complex and comprehensive university in an ever-changing and dynamic landscape.
• Demonstrated experience using data to shape and achieve institutional strategy and goals.
• Demonstrated commitment to fostering diversity of background and viewpoint across an organization and fostering a healthy and inclusive climate that enables success for members of the organization.
• The creativity and problem-solving skills needed to address both challenges and opportunities related to enrollment management, including the appropriate organizational strategies, and the ability to drive positive change.
• Demonstrated experience in effectively working in an environment that requires prioritization and efficient use of existing resources and strategic creation of new resources.
• Demonstrated leadership within a complex organization, including strong supervisory, organizational, and communicative skills.

Responsibilities

• Leads divisional efforts to recruit, retain and grow a welcoming team of talent with a high level of cultural fluency (5%)
• Represents the university in community, state, regional, national and international professional associations, boards and other groups dedicated to service the mission of higher education, access, and enrollment (10%)
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees (10%)
• Serves as the subject matter expert to internal and external stakeholder groups regarding enrollment management operations and functions (10%)
• Facilitates divisional and cross-unit enrollment planning and enrollment issue resolution (25%)
• Evaluates enrollment management strategy effectiveness and provides recommendations for improvement at the division and unit levels (15%)
• Directs enrollment management strategic planning initiatives and establishes divisional objectives to ensure appropriate use of financial, administrative, and staffing resources, and alignment with the strategic plan (25%)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager