Vice President - Administration

Straz Center for the Performing Arts•Tampa, FL

4d•Onsite

About The Position

Be a Star at Straz Center for the Performing Arts! Straz Center is seeking a dynamic and experienced professional to join our leadership team as Vice President of Administration. This role supports the Chief Administrative and Finance Office (CAFO) and President /CEO to obtain the organization's short and long-term business objectives, acting as second in charge as needed for CAFO responsibility areas. This position oversees the daily administrative, finance, human resource (HR) and information technology (IT) functions in providing tactical leadership and management in working with external Legal Counsel and administrative business partners. Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 27 days of PTO/Holidays per year. Essential Functions: Leadership Assist with organizational administrative, financial, human resource and system functions, strategies, and efficiency projects Training and evaluating subordinate staff, as appropriate Assist in developing and monitoring the organization's fiscal, audit and compliance, investment, compensation and benefit and governance policies Assist with overall legal and risk management Support the CAFO in coordination of Strategic Planning, Budgeting and Forecasting Oversight of contract administration Assist with annual reviews of the multi-year strategic plan Treasury / Fiduciary Fiduciary, investment, financing, and risk management analysis and decisions Investment policies and actions Preparing cash flow projection reporting and analysis Serve as key point of contact with banks and financial institutions Accounting, Reporting, Audit, Tax and Compliance Accurate preparation, reporting, and ongoing analysis of all internal and external financial statements, payroll compensation, revenue, departmental expenses, profit centers, and related taxes Compliance with federal, state, and local legal and tax requirements Review management recommendations relating to financial condition, annual operating and capital budgets, and strategic initiatives Selection of external auditors and tax firm, internal controls, and compliance activities IT Oversight of the IT function, ensuring that the organization's technology infrastructure, systems, processes, communication, staff training, cyber security, and disaster recovery initiatives are implemented, monitored, and maintained as needed HR Management and oversight of the HR team relating to HR Policy and Procedure, Legal and Regulatory Compliance, Recruitment and Staffing, Payroll, 403(b) Administration, Employee Benefits, Compensation, Performance Management, Diversity and Inclusion, Succession Planning, Training and Professional Development, and Employee Relations. Serves as a staff liaison for Straz Center Board Human Resources Committee. Supervisory Responsibilities: Manage and lead Finance, HR, and IT staff teams. Serve as back up to the CAFO, as necessary, in supporting departmental executives. Other: Other duties as assigned

Requirements

Demonstrated success in leading HR functions and IT teams
Strong expertise in IT management and strategy
Strong financial acumen and experience with complex budgets
Excellent interpersonal, organizational, leadership, management and listening skills are required
Ability to attract, retain, train, develop and appraise staff effectively
Proficiency in computer desk top knowledge; intermediate to advanced knowledge of Microsoft Office
Familiarity with accounting and spreadsheet applications is required
Apply general working knowledge of integrated business system applications
Have commitment to accuracy and detail
A bachelor's degree in accounting, Finance, Business Administration, HR, IT, or other related field of study required
Minimum 10 years of experience in staff management and senior leadership roles with a focus on Administration, Finance, HR, and IT, including a previous Controllership or Financial Director position
Minimum 3-5 years of general HR and IT business/systems/project management
CPA certification and/or MBA degree (or equivalent) required
The ability to communicate over the phone
The ability to perform extensive work at a computer
The nature of this job requires that the employee work on-site as a regular work routine.
As a condition of employment and in compliance with Florida House Bill 531 , the candidate(s) selected for this position are required to complete a Level 2 background screening through FLClearinghouse . Please use the following link to view more about the required screening: https://info.flclearinghouse.com . Failure to complete the screening or meet the requirements may result in disqualification from consideration.

Nice To Haves

Non-profit financial and business management experience is a plus
CMA certification is acceptable in lieu of MBA
HR (e.g., SHRM) and IT certifications are a plus

Responsibilities

Assist with organizational administrative, financial, human resource and system functions, strategies, and efficiency projects
Training and evaluating subordinate staff, as appropriate
Assist in developing and monitoring the organization's fiscal, audit and compliance, investment, compensation and benefit and governance policies
Assist with overall legal and risk management
Support the CAFO in coordination of Strategic Planning, Budgeting and Forecasting
Oversight of contract administration
Assist with annual reviews of the multi-year strategic plan
Fiduciary, investment, financing, and risk management analysis and decisions
Investment policies and actions
Preparing cash flow projection reporting and analysis
Serve as key point of contact with banks and financial institutions
Accurate preparation, reporting, and ongoing analysis of all internal and external financial statements, payroll compensation, revenue, departmental expenses, profit centers, and related taxes
Compliance with federal, state, and local legal and tax requirements
Review management recommendations relating to financial condition, annual operating and capital budgets, and strategic initiatives
Selection of external auditors and tax firm, internal controls, and compliance activities
Oversight of the IT function, ensuring that the organization's technology infrastructure, systems, processes, communication, staff training, cyber security, and disaster recovery initiatives are implemented, monitored, and maintained as needed
Management and oversight of the HR team relating to HR Policy and Procedure, Legal and Regulatory Compliance, Recruitment and Staffing, Payroll, 403(b) Administration, Employee Benefits, Compensation, Performance Management, Diversity and Inclusion, Succession Planning, Training and Professional Development, and Employee Relations.
Serves as a staff liaison for Straz Center Board Human Resources Committee.
Manage and lead Finance, HR, and IT staff teams.
Serve as back up to the CAFO, as necessary, in supporting departmental executives.
Other duties as assigned