Veterinary Diagnostic Imaging Scheduler

University of Florida • Gainesville, FL

1d • $16 - $18

About The Position

Join the UF community and be part of the UF Veterinary Hospital, where we are committed to excellence in patient care and innovation. As a Diagnostic Imaging Scheduler, you will coordinate advanced imaging appointments (CT, Ultrasound, MRI) to ensure efficient workflow and timely care. This role acts as a liaison between patients, clinicians, and staff, managing schedules based on staffing and equipment availability.

Requirements

• High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Strong organizational skills and attention to detail
• Clinical knowledge of veterinary medicine
• Excellent written and verbal communication
• Ability to manage a fast-paced workload
• Post-offer education verification, background check, and health assessment required
• Must be able to lift a minimum of 40 lbs, bend, kneel, pull, push, twist and stand for an extended period of time.

Nice To Haves

• Knowledge of medical terminology, anatomy, and physiology
• Demonstrate consistent professional conduct and meticulous attention to detail
• Able to work in a team environment and collaborate with a variety of personnel in a positive manner

Responsibilities

• Schedule all CT and Ultrasound exams in RIS, maintaining clear communication with technologists and radiology faculty/residents.
• Prioritize scheduling requests based on urgency and acuity, including emergencies and add-on cases, in collaboration with DI staff.
• Coordinate concurrent imaging and anesthesia requirements to optimize patient care and resource utilization.
• Reschedule exams as needed based on patient condition, departmental priorities, and clinical requirements.
• Manage and triage incoming calls related to CT/US scheduling, protocols, and exam inquiries to reduce interruptions for technologists.
• Provide accurate information regarding protocols and scheduling policies to staff and patients.
• Ensure adherence to CT/US scheduling policies to minimize cancellations and improve operational efficiency.
• Verify that all required patient and exam information (e.g., weight, history, sedation orders, isolation precautions, screening questions, time confirmation) is complete in RIS prior to the exam.
• Confirm that exam orders and charges in RIS match the ordered and performed procedures.
• Review and reconcile cancelled or open orders at the end of each shift.
• Assist with scheduling and time-stamping research cases and procedures for Diagnostic Imaging.
• Schedule research exams in RIS after approval from technologists and DI faculty/residents.
• Ensure completion of all required Radiology Research forms, including IACUC when applicable.
• Gather necessary details for research exams (protocol, equipment needs, duration).
• Follow up on correct charging and reporting requirements for research exams (e.g., “no report” vs. dictated report).

Benefits

• This is a CARE position offering limited benefits, including health insurance and paid time off.
• When appropriate certifications are achieved, promotional opportunities to a level II title may be available.
• This position will also become eligible for transition into a TEAMS (staff) salary plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED