Venue Admin Coordinator

ASM Global•Coral Gables, FL

1d•Onsite

About The Position

The Venue Admin Coordinator will play a vital role in supporting the Legends Global Sales Executive team at The University of Miami. This position is responsible for overseeing daily administrative operations, budget and expense management, vendor coordination, and office experience initiatives. The ideal candidate will serve as a key liaison between leadership, staff, and external partners—ensuring smooth communication, operational efficiency, and a positive, professional work environment. This individual must be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, team-oriented setting.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree in business administration, operations, sports management or related field preferred.
Proven ability to manage multiple priorities and meet deadlines.
Strong communication, organizational, and interpersonal skills.
Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana).

Nice To Haves

Experience in sports, college athletics, higher education, entertainment, or hospitality industries a plus.

Responsibilities

Manage calendars, meetings, and communications for project leadership.
Oversee daily office operations, including supply management, vendor coordination, and facility upkeep.
Process and track invoices (account receivables, payables) expenses, and budgets
Contract Management
Assist in compiling and fulfilling expense reimbursement process for Executive Leadership team
Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements working with internal and external stake holders.
Support internal engagement through staff events, celebrations, and communications.
Assist with logistics for client events, meetings, and activations.
Manage scheduling and payroll for hourly employees and interns.
Partner with internal teams such as HR, Legal and Finance to manage vendor contracts and agreements and arrange for secure and efficient routing and record keeping.
General event and logistics support as determined by Executive Leadership Team