Vendor Relations Coordinator

Texas Shield•Houston, TX

46d

About The Position

The Vendor Relations Coordinator is responsible for managing all aspects of company travel logistics, including hotel accommodation, car rentals, and related vendor contracts. This role ensures cost-effective travel solutions, compliance with company policies, and high-quality service delivery for all employees and business units.

Requirements

Bachelor’s degree in Business Administration, Hospitality Management, or a related field (or equivalent experience).
Minimum 5 years of experience in corporate travel management, vendor relations, or procurement.
Strong negotiation and contract management skills.
Excellent communication, organizational, and problem-solving abilities.
Proficiency with travel management systems and Microsoft Office Suite (Excel, Word, Outlook).

Nice To Haves

Knowledge of travel and expense management tools (e.g., Concur, Egencia, SAP Travel) preferred.

Responsibilities

Evaluate and manage contracts for all vendors.
Conduct regular performance reviews and ensure service-level agreement (SLA) compliance.
Coordinate with the finance and procurement teams for contract renewals and budget alignment.
Track spending, identify savings opportunities, and generate cost analysis reports.
Negotiate corporate rates and contracts with partners.
Maintain a database of preferred vendors and ensure consistent quality and value.
Oversee booking processes for employee and guest stays, ensuring alignment with policies.
Resolve billing or service issues with hotels promptly.
Establish and manage relationships with car rental agencies and transportation vendors.
Negotiate contracts and monitor compliance with agreed-upon terms and pricing.
Support development and enforcement of corporate travel policies and procedures.
Provide guidance to employees on approved vendors and booking practices.
Monitor compliance and identify areas for improvement.
Prepare regular reports on travel spending, vendor performance, and utilization trends.
Identify opportunities to optimize travel programs and reduce costs.