Vendor Payment Support Analyst

City of New York • New York, NY

10d

About The Position

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible. The Office of Fiscal Operations serves as the primary payments and accounting office for DSS/HRA/DHS, with its core responsibilities managed through the Bureau of Accounts Payable (BAP). As the Agency’s central payment office, BAP is responsible for issuing authorized payments to service providers supporting DSS/HRA/DHS clients, vendors delivering agency services, and employees requesting reimbursement for business-related expenses. The Bureau of Accounts Payable (BAP) is recruiting one (1) Procurement Analyst I position to function as the Vendor Payment Support Analyst within the Non- Human Services Payments Unit who will:

Requirements

• APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE, BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE IMMEDIATELY REACHABLE ON EXAM NO. 1194.
• 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
• SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

• Serve as a liaison between DSS/HRA/DHS program areas, the ACCO Office, the Vendor Payment Unit, and senior management to resolve contract and encumbrance-related issues.
• Support the payment team with contract tracking, compliance monitoring, and reporting.
• Perform data entry and reporting tasks related to encumbrance and contract management.
• Ensure adherence to organizational procurement, purchase order, and contract policies and procedures.
• Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders.
• Process & review payments submitted through PASSPort or FMS.
• Maintain a daily log of work processed within the Accounts Payable Unit.
• Create vendor payment vouchers using City systems, including FMS, PASSPort, PayTrace within established timelines.
• Assist with special projects as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees